Course Reserves
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Library Fact
It costs the Library an average of $35 to process an interlibrary loan request.
Faculty guidelines for Physical and Electronic Reserves
The information in this guide should assist you in preparing and submitting requests for reserve materials. If you have questions not answered below, please contact Cheryl Colson directly at x4262. She is located in Collections Support Services in room 225 on the second floor of the Library.
What can be placed on reserve
• Books, journal articles, and a/v materials can be put on physical course reserve. Reference materials, materials from other libraries or rental services, and entire journal issues cannot be put on reserve.
• Syllabi, sample tests, guides, class notes, articles, and book chapters can be scanned for electronic course reserves. Most class materials are password protected. Passwords will be emailed to you once the materials are ready for viewing.
• You must comply with all copyright guidelines. Contact Terry Leonard in the library (x4265) for questions about copyright issues.
• We will not put the same materials on both electronic course and physical course reserve at the same time. This is a duplication of effort.
• We will put personal items on reserve. Please bear in mind that we cannot be responsible for lost or damaged materials.
Submitting reserve requests
What to do before submitting requests
• Please check the online catalog for call number, title and author information before requesting that SMCM Library materials be placed on reserve. If an item is currently charged out, we will attempt to retrieve it before it is needed for reserve. Items marked “missing” or “lost” are unlikely to become available. Consult your liaison for assistance.
How to submit the request
• New reserves request forms must be submitted using the Faculty Portal.
• Archived e-Reserve articles and continuing physical reserve materials must be requested by emailing Cheryl Colson. Be sure to include course name and number and item title and author.
Submitting reserve materials
Physical Reserves
Library-owned materials
• If you submit a request form for SMCM materials at least 48 hours in advance and include complete call numbers, we will retrieve the items for you.
• For photocopied materials such as journal articles, please submit clean photocopies, including copies of the title and copyright pages. Please include your name and course number.
Personally-owned materials
• Remember that we cannot be responsible for lost or damaged personal materials.
• For book excerpts or journal articles please submit clean photocopies, including copies of the title and copyright pages. Please include your name and course number.
• When submitting books, binders, videos, etc., please include your name and course number.
e-Reserves
• Library guidelines allow no more than 15% of a work or one article, one or two chapters of a book, or a complete poem.
• Please submit clean, one-sided photocopies of book excerpts. Personal materials will be returned to you after they are scanned.
• In lieu of photocopies you may submit a pdf file or other electronic document, for course syllabi, test guides and other personal materials.
• We will create direct links to online resources available through licensed databases. Please fill out the form with complete citations and include the persistent URL link if you can.
When items become available
• The earlier you submit forms and materials the better! We will try to process requests within 48 hours of receiving the materials. We receive our largest volume of requests just before and just after the beginning of the semester, and we process them on a first come, first served basis.
• Please do not tell students that readings will be available the day you submit them. Sometimes students arrive here before you do!
Making changes
• You may change the loan period, add items, or remove items at any time by contacting Cheryl Colson with your request. To give a student or other faculty member permission to use a reserve item for longer than the reserve loan period, please contact Linda Russell, Carol Morris, or Conrad Helms at the Circulation Desk directly (x4264).
Removing materials from reserve
• You can request that we remove materials at any time by sending an email request to Cheryl Colson. Materials will be returned to you via campus mail.
• At the end of the semester all personal items will be removed and returned to you. Electronic course reserves files will be removed and archived.
Revised 20100205
Revised 20091019
