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Procurement Requirement Table 4

Architectural/Engineering

Cost Oral Bids Written Bids Solicitation Period Proc. Card or DPO Fun Availability Signature Required Signatures on Contract or Purchase Order
<=$2500 1 0 None Yes None Budget Manager
>$2500<=$10,000 No 1 None No None Budget Manager & Purch.Agent
>$10,000<=$50,000 No 3 10 days No Dir. of Budget VP for Bus.& Fin.& Assoc. VP of Facilities
>$50,000<=$100,000 No 3 20 days No Dir of Budget VP for Bus.& Fin.& Assoc. VP of Facilities
>$100,000 No 3 20 days No Dir. of Budget VP for Bus.& Fin.& Assoc. VP of Facilities
Note 1: Procurements >$100,000 must be approved by the PRC and reported to the Finance, Investment and Audit Committee. Capital Expenditures >=$200,000 require approval by the BPW.
Note 2: Up to $50K, basis of award is total score, using up to 60% technical/40% price.
Note 3: For awards over $50K, the award will be made to the highest ranking firm technically, with the price to be negotiated.
Note 4: SMCM will advertise annually to develop a list of interested A/E firms. For projects over $10,000, four to six firms will be "long listed."
Included in the long list will be a minimum of one MBE firm or one firm new to SMCM. Each long listed firm will be solicited to prepare a proposal. Awards will be made in accordance with "Note 2" or "Note 3" above.