Calvert Hall

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Procurement Requirement Table 5

Construction

Cost Oral Bids Written Bids Solicitation Period Proc. Card or DPO Fun Availability Signature Required Signatures on Contract or Purchase Order
<=$2500 1 0 None Yes None Budget Manager
>$2500<=$10,000 No 2 None No None Budget Manager & Purch.Agent
>$10,000<=$50,000 No 3 10 days No Dir. of Budget VP for Bus.& Fin.& Assoc. VP of Facilities
>$50,000<=$100,000 No 3 20 days No Dir of Budget VP for Bus.& Fin.& Assoc. VP of Facilities
>$100,000 No 3 20 days No VP for Bus. & Fin. VP for Bus.& Fin. & Assoc. VP of Facilities
Note 1: Procurements >$100,000 must be approved by the PRC and reported to the Finance, Investment and Audit Committee. Capital Expenditures >=$200,000 require approval by the BPW.
Note 2: Basis of Award is low bid to the responsive and responsible bidder.
Note 3: For awards over $50K, the award will be made to the highest ranking firm technically, with the price to be negotiated.
Note 4: For projects up to $1 million SMCM will advertise annually to develop a list of interested contractors. For projects between $10K and $1 million, contractors will be "long listed" based on ability to meet all minimum standards and each long listed contractor will be solicited to provide a bid.
Note 5: For projects over $1 million, the College will advertise each individual project and prequalify interested contractors. All prequalified contractors will be solicited to provide a bid.
Note 6: All sole source and single bid procurements over $10,000 must be approved by the VP for Business and Finance.