| Cost |
Oral Bids |
Written Bids |
Solicitation Period |
Proc. Card or DPO |
Fun Availability Signature |
Required Signatures on Contract or Purchase Order |
| <=$2500 |
1 |
0 |
None |
Yes |
None |
Budget Manager |
| >$2500<=$10,000 |
No |
2 |
None |
No |
None |
Budget Manager & Purch.Agent |
| >$10,000<=$50,000 |
No |
3 |
10 days |
No |
Dir. of Budget |
VP for Bus.& Fin.& Assoc. VP of Facilities |
| >$50,000<=$100,000 |
No |
3 |
20 days |
No |
Dir of Budget |
VP for Bus.& Fin.& Assoc. VP of Facilities |
| >$100,000 |
No |
3 |
20 days |
No |
VP for Bus. & Fin. |
VP for Bus.& Fin. & Assoc. VP of Facilities |
| Note 1: Procurements >$100,000 must be approved by the PRC and reported to the Finance, Investment and Audit Committee. Capital Expenditures >=$200,000 require approval by the BPW. |
| Note 2: Basis of Award is low bid to the responsive and responsible bidder. |
| Note 3: For awards over $50K, the award will be made to the highest ranking firm technically, with the price to be negotiated. |
| Note 4: For projects up to $1 million SMCM will advertise annually to develop a list of interested contractors. For projects between $10K and $1 million, contractors will be "long listed" based on ability to meet all minimum standards and each long listed contractor will be solicited to provide a bid. |
| Note 5: For projects over $1 million, the College will advertise each individual project and prequalify interested contractors. All prequalified contractors will be solicited to provide a bid. |
| Note 6: All sole source and single bid procurements over $10,000 must be approved by the VP for Business and Finance. |
