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Procurement Requirement Table 6
Library Collections
Revised: effective July 1, 2002.
| Cost | Oral Bids | Written Bids | Advertise | Library PO | Signature on Requisition | Fund Availability Certification on Requisition | Required Signatures on Purchase Order or Contract |
| <=$10K | 1 | No | No | Yes | N/A | N/A | Vice President for Communications and New Initiatives or designee |
| >$10K<=$25K | No | 2 | 10 Days | No | Bdgt. Mgr. | Dir. of Budget | Vice President for Communications and New Initiatives and Purchasing Agent |
| >$25K<=$50K | No | 3 | 10 days | No | Bdgt.Mgr | Dir. of Budget | Vice President for Communications and New Initiatives and Dir. of Contracts |
| >$50K-<=$100K | No | 3 | 20 Days | No | Bdgt.Mgr | Dir. of Budget | Vice President for Communications and New Initiatives and Vice President of Business and Finance |
| >$100,000 | No | 3 | 20 Days | No | Bdgt. Mgr. | VP for Business & Finance | VP for Business & Finance (after PRC approval) and Vice President for Communications and New Initiatives |
| Note 1: All quotes for Library Collections > $10,000 must be advertised and requested through the purchasing office. | |||||||
| Note 2: Basis of award is low bid. Basis of award for Request for Proposals (RFP) to be either 50% technical/50% price or 60% technical/40% price. | |||||||
| Note 3: All sole-source or single bid procurements over $10,000 must be approved by the VP for Business & Finance or Designee. | |||||||
| Note 4: With appropriate authorization, awards based on competitive solicitations conducted by other federal, state or county agencies may be made by the College providing the contract is open at the time the College intends to make the award (e.g., existing UMS or Maryland State contracts). | |||||||
| Note 5: All procurments >$100,000 must be approved by the PRC and reported to the Finance, Investment and Audit Committee. Capital expenditures =>$200,000 require approval by the BPW. | |||||||
