Withdrawal from the College, Leave of Absence, Re-admission
A student may withdraw from the College at any time during the semester on or before the last day of classes, provided the student is not under temporary suspension. To withdraw from the College, the student must submit a withdrawal form which is available in the Offices of Academic Services, Residence Life, counseling and Health Services (medical withdrawals), or the Dean of Students. A student suspended on an interim basis or against whom a temporary suspension or expulsion may be initiated may not withdraw from the College before the conclusion of his/her judicial case. A student who withdraws from the College or is suspended or expelled will be assigned a grade of W in each course for which he or she is currently registered. It is assumed that students who withdraw from the College do not plan to return.
A student may take a leave of absence from the College at any time during the semester on or before the last day of classes, provided the student is not under temporary suspension. Any degree student may be granted leaves of absence up to a total of three semesters during his or her College career, including the semester in which the leave is initially taken. In cases of unusual need, degree students may be granted additional leaves of absence by the assistant vice president for academic services following consultation with the Academic Policy Committee. If a student submits his or her leave of absence paperwork after the tenth week of classes they must remain on leave for at least the following semester as well. If a student is academically dismissed or expelled from the College during the semester preceding the semester for which a leave of absence is conditionally granted, the approval of the leave is canceled automatically. When a student on leave of absence returns to the College, he or she is reinstated as a degree-seeking student and retains the rights to the provisions of his or her prior catalog. Applications for leaves of absence are available in the Offices of Academic Services, Residence Life, Counseling and Health Services (for mental health or medical leaves of absence), or the Dean of Students and must be filed by the student no later than the last day of classes in the semester in which the leave of absence is to begin.
To return from a leave of absence, a student must notify the Office of Academic Services in writing by February 15 for a fall semester return or October 15 for a spring semester return. If a student is returning from a medical leave of absence, the student may need special permission from the Dean of Students to return. If a student wishes to live on-campus upon returning from a leave of absence, the student must submit a written request to the Office of Residence Life by February 15 for fall semester housing or October 15 for spring semester housing. If a student submits a housing request after these dates, the student will be placed on the housing wait list and will be housed if space is available after the new students are housing in June (for the fall semester) or January (for the spring semester).
Credit earned at another institution during a leave of absence will be transferable to St. Mary’s College under the same provisions as other transfer credit.A student who does not return at the conclusion of the leave of absence, but who subsequently wishes to return, must reapply to the College through the Office of Admissions. Re-admission under these circumstances would be under the catalog of the year in which the student returned.
Students who have previously attended St. Mary’s College of Maryland as degree-seeking students and who have not been academically dismissed may apply for re-admission through the Office of Admissions. If the student returns within five years, he/she will remain under the catalog year at the time of original admission to St. Mary's. If the student is absent for more than five years he/she must graduate under the catalog requirements of the year of re-admission. If the student previously completed the General Education or Core Curriculum requirements under the catalog of their original admission, the General Education or Core Curriculum requirements of the new catalog year would be considered complete. Although degree requirements may change under the new catalog year, the student would retain the previous number of credits earned at St. Mary’s. However, courses taken more than 10 years ago might not fulfill major and/or minor requirements. The determination of which requirement(s) such a course might fulfill shall be made by the chair of the department in which the course is normally offered.
If a degree-seeking student who was previously enrolled left on probation and is granted re-admittance to St. Mary’s College of Maryland, he/she would remain on probation for the re-entry term and be expected to meet the requirements of any student on probation.