What should I do?
This plan assumes that a storm will strike within 48 hours. As estimated times for the storm change, this plan will be adapted accordingly.
Essential Employees of the Physical Plant will be divided into two teams, established during the pre-planning phases of the storm’s arrival. At that time will the level of support and time requirements be determined for each team. All personnel except secretaries and fiscal associates are key and essential for storm events. Two teams will be established per the direction of the Director of Physical Plant or designee. Based on expected storm conditions 24 hour coverage may be required.
48 HOURS PRIOR:
Ops: Check gasoline and diesel tanks, order more if necessary. Procure additional fuel containers. Ensure battery supply is ok for flashlights and radios. Clear out any parcels for delivery. Bring all tables and chairs back to the plant for storage.
HVAC: Check window AC units to ensure they are properly installed and secure. Check generators for proper operation and top off tanks. Check out small generator for plant and ensure that we have the parts required to hook up to the power panel if required.
Building Trades: Clean all gutters and floor drains. Ensure that all doors and windows can be closed. Procure additional plastic sheeting.
Grounds: Clean all site drains and repair any known site drainage problems. Ensure that chain saws are prepared and ready to go. Purchase any known parts that may fail such as shear pins, belts etc. Pre-mix an adequate supply of fuel/oil. Pick up any loose articles found on the grounds.
Housekeeping: Ensure that an adequate supply of paper products and trash bags are on hand. Locate and prepare to bring all wet vacs to the physical plant.
24 HOURS PRIOR:
All departments continue the 48-hour plan and ….
Ops: Fuel all vehicles before going home.
Grounds: Assist boathouse with securing boats and rowing sculls. Fuel all tractors and equipment before going home.
HVAC: Pick up all loose debris in the plant yard and store properly. Empty trash out of the shop area.
Housekeeping: Bring all wet vacs to a central location. Provide large trash bags to office
SCENARIO A: IF TROPICAL STORM WINDS ARE PREDICTED – BUT NOT HURRICANE FORCE WINDS - THEN THE FOLLOWING APPLIES.
MORNING OF THE STORM:
Housekeeping: Clean residence halls and stock. Assist as needed with flooding and water cleanup.
Hvac, Building Trades, and Grounds: take care of emergency problems as they arise.
NIGHT OF STORM:
If tropical storm winds are predicted then team A reports for duty at 5 PM. They will stay the night and handle emergencies as they arise. The base for operations (Director and Assistant Director) will be at the Physical Plant unless an alternate site is identified. All employees will meet at the plant at 5 pm to turn over radios and prepare for the evening. Residence Life will arrange sleeping accommodations at various places around campus.
SCENARIO B: If the National Weather Service issues a hurricane warning of Category I or II with no evacuation orders from the Governor for Southern Maryland, President’s Council will set hurricane condition i, and the following applies:
MORNING OF THE STORM:
Ops: Check all vehicles for fuel and one more check of the plant to ensure that all windows are closed and everything is stowed.
Housekeeping: Clean all residences, stock adequate paper supplies for 3 days.
Building Trades: Check buildings to ensure all windows are closed and doors shut.
HVAC: Shut down all 3-phase AC units, all fuel oil pumps, and valve off all propane gas. Coordinate shut down of propane at Campus Center with the General Manager of Food Services, and shut down all boilers.
Grounds: do one last check of the campus for loose articles that could become flying debris hazards.
All employees are permitted to leave campus at such time as the weather dictates and as determined by PRESIDENT’S COUNCIL or its designee.
SCENARIO C: If the National Weather Service issues a hurricane warning of Category III or higher with evacuation orders from the Governor for Southern Maryland, the President’s Council will set hurricane condition ii, and the following applies:
Ensure that prior preparations for Hurricane condition I have been completed. Prior to the evacuation, ensure all power, potable water and other services for all buildings have been turned off. This is to prevent progressive damage that may occur during the hurricane that typically damages buildings. Fire system sprinkling shall remain operational to ensure fire protection is maintained. Although flooding may occur fire is a greater danger and more costly to repair.
- Physical Plant Director will assign teams to perform initial damage inspections of the buildings. Ensure they are provided with safety and personal protective equipment.
- Conduct an employee site briefing of expectations and goals
- Assist the Public Safety Department in clearing and blocking roadways as needed.
- Determine occupancy status of buildings and secure any unsafe buildings as required (BE ESPECIALLY CAUTIOUS OF BUILDINGS IN SUPPORT OF BIOLOGY AND CHEMISTRY PROGRAMS).
- Post signage and secure damaged buildings.
- Contact utility and contract resources as needed to restore operations. The following is a general list but not exhaustive of those services that may be needed:
- Verizon (phone/data)
- Carpentry (IDQ’s)
- Maryland Environmental Service (water/sewage)
- Fuel support
- Excavating support
- Conduct an assessment and document damage to buildings and facilities and recommend building emergency repairs.
- Do not turn on services until the all clear has been given by the appropriate authority. Key personnel shall be placed in strategic locations within the buildings during system testing. Services will be turned on gradually. The key personnel will look for arc sparks, leaks and other damage that may be present. Report all damage as fast as possible so the services may be turned back off.
- Prepare a summary of repair and restoration costs.
- Maintain complete records of all damages and losses by site location for potential insurance claims.