SMCM Data Request Form & Shared Responsibilities

The offices of institutional research and reporting as well as the registrar are both bound by the Family Educational Rights and Privacy Act (FERPA) of 1974.  Additional information regarding FERPA can be obtained here on the registrar’s web site  http://www.smcm.edu/registrar/privacyrecords.html and contained within To the Point, the student handbook.  As a result, all requests are reviewed to ensure compliance with FERPA as well as institutional policies. 

Shared Responsibilities

The release of requested information is a shared responsibility between the offices of institutional research and reporting, the registrar, and the requesting office or department.  

Institutional Research and Reporting & Registrar Responsibilities

• Processing approved data requests
• Assisting requesting offices in determining appropriate information for their data needs
• Restricting further access to data if it has been used for unauthorized purpose, kept unsecure or data integrity is found to be not maintained

Requesting Office Responsibilities

• Maintaining the integrity and confidentiality of the approved data
• Only using the data received for the approved specified project
• Providing adequate lead time for the offices to process the request
• Providing clear guidance as to the information requested

By requesting data from the offices of institutional research and reporting and the registrar, the individual agrees to the above shared responsibilities.

Click here to proceed to the data request form or visit the following link: https://kbox.smcm.edu/.