1. Most important: Have your completed EVENT FORM (available online or from division offices) in the Media Center at least 7 business days before any event you are planning that will require a student technician. We will always do our best to make sure you have the help you need, but if we do not have time to contact our student staff we may not be able to supply a tech. NOTE: You must submit a copy of the event form directly to Media Services. The Office of Student Development will not forward forms to us.
2. To avoid confusion, it is best if one person arranges AV needs for each event; this should be someone who will actually be at the event coordinating the activities. Make sure an authorizing agent for your area signs your EVENT FORM (available on this web site). For example, this will be Nancy Danganan for student Clubs/SGA events and Joanne Goldwater for Residence Life Programs. There must be a separate form for each event.
3. Try to plan events in advance. It is easier to avoid conflicts and to avoid two similar programs being scheduled back to back.
4. Bands (music) hired from off campus are required to bring ALL their own equipment. We will provide emergency back up equipment only as needed. Campus/ student bands are welcome to request us to fulfill their amp and speaker needs while keeping in mind that our equipment is limited and that they must be sponsored by a campus club or organization.
5. Please do not ask for a tech if there is no need for one. Most of our equipment is easy to run and we willingly offer instruction to those who need it.
6. Checking out equipment works just like checking out books. You must have a valid ID to reserve or check out equipment. Audiovisual equipment is checked out for limited periods of time, usually 24 hours. Fines for equipment returned late or damaged are significantly higher than they are for books.
7. If you are hiring a performer from off campus, contact us to make sure his/her contract requirements can be met before you sign anything. And please furnish us with a copy of the contract so that we can discuss any problems with the performer before he/she arrives for the event. We do not have any performance lighting equipment.
8. Please, no dorm or campus movie nights or public events that violate copyright laws. You may not advertise or play any films in public areas before purchasing a public performance license. Any copyright questions can be answered by the media center.
9. We recommend that you videotape your own events. We will try to provide a student tech to videotape if necessary; however, having a group member who is familiar with the program to do the taping often results in a better end product. We do not provide blank videotapes, so plan accordingly.
10. Never hesitate to call us for help or advice on how to handle AV needs for an event. We know what is happening all over campus, what kind of equipment is available for your use, and the equipment best suited for your situation.
11. For more guidance with specific equipment needs check Equipment Specifications.
12. Download EVENT FORM and fill it out.

St. Mary's College of Maryland, St. Mary's College, Saint Mary's College, St Mary's College, Maryland, MD, college, honors, public, co-ed, coed, liberal, liberal arts, diversity, william and mary, historic, st. marys county, saint marys, saint marys river, honors college, SMCM, sailing, world news, world report, William, Mary, public, private, ivy league, higher education, Toni Morrison, African American Education, Southern Maryland, college, private, river concert series, dingy team, boat house, governor's cup, race, honors, honor, honor's college, Ivy League, higher education, Center for Democracy, college, university, Maryland, MD, River Project, Biology, Music, hsmc, Historic St. Mary's City, First Capital, Lucille Clifton, Top Sailing Team, best value, high value education, Steny Hoyer, River, Music, Concert Series, college, college, liberal, liberal, honors, diversity, public, private, College Park, University of Maryland, College Park, University, small, somd, southern maryland, south maryland, city, urban, african, chinese, world, best university, great education high school, graduate, MBA, business, art, music, charles county, saint marys county, st. marys county, ivy, private, public, independent, out of state, state college, ben bradley, washington post, new york times, academic reputation, quality college, hispanic, black, hispanic college