HOURS:

Monday - Thursday
8:00 a.m. - 10:00 p.m.

Friday
8:00 a.m. - 5:00 p.m.

Saturday
12:00 p.m. - 3:00 p.m.

Sunday
6:00 p.m. - 9:00 p.m.

Media Center Highlight

HD edit station

The Media Center now boasts a High Definition digital video editing station


Media Center Spotlight

Students on SMP Presentation Day

We also have a new digital recording studio.


EVENT SUPPORT

The Media Center provides audio/visual equipment, student technician support for set-up, videotaping, and duplication services for SMCM-sponsored events on campus. Ken O'Connell and Andrew Keiper are available to answer your questions about which equipment and services might best meet your needs. All campus events are scheduled and coordinated using EMS and through the Events Office. Please be sure that all your requests are placed in EMS.

Guidelines and Procedures for Requesting Events

Please follow these instructions for scheduling media support for events:

  • Schedule your event or meeting in EMS. Include all of your audio/visual requests as early as possible in the request process. If you have questions or need advice please contact the Media Center (ext. 4269) as early as you can.
  • If you ask the Events staff to reopen an event request that has been approved so that you can add or modify a request for Media support it will remain pending until Media staff have reviewed and approved the new request. Do not assume the request has been approved. Please contact us directly to make certain that we have agreed to the changes.
  • Events must be scheduled at least two weeks before the event date. If you schedule an event within the two week limit please contact Ken or Andrew directly to discuss your needs. We cannot guarantee that staff or equipment will be available for any event scheduled within the two week limit or for requests that change at any time within the limit.
  • Please be sure that the person listed as the primary contact for your event is someone who will attend the event and is the person most able to respond to requests for additional information or clarification. Whenever possible please list only one contact.
  • EMS adds an automatic buffer for set-up before and after the event, so please enter the exact event start and end time where required. Do not add extra time for the set-up. This will be done by the system and we will review the request to insure there will be sufficient time for pre-event preparations.
  • If you are hosting a speaker or performer from off campus be sure to review contracts before signing them. If the speaker requires specific audio/visual support consult with Ken before signing the contract. We do not provide any lighting equipment for events.
  • Musical groups from off campus are required to provide their own equipment. We may be able to provide supplemental equipment such as PA systems and microphones on a case-by-case basis. We will provide PA systems for campus or students bands performing at club-sponsored events.
  • If your event will require a significant amount of a/v equipment and more than 6 consecutive hours of tech support we suggest that you consider hiring an outside contractor.
  • Media Center Event Support will only assign one technician to support an event for a maximum of 5-6 hours of work (we may be able to provide two techs for set-up only).
  • Please contact Ken O'Connell or Andy Keiper directly for assistance and to discuss your needs.

Suggestions for a Successful Event

  • Plan early! We strongly encourage you to consult the public online Events calendar. If you schedule a speaker who conflicts with other invited speakers or performers your event will be competing for audience members. Two or three musical performances scheduled for the same night at the same time may be impossible for us to support logistically and may result in low turn-out at all the events.
  • We are willing to provide training on how to use much of our equipment on a case-by-case basis. We do not require that one of our student technicians be present for many simpler setups. If you would like to learn to set up or use the equipment for your event let us know and we'll provide the training.
  • If you will be borrowing our equipment and doing set-up or taping yourself you must have your campus ID in order to borrow the equipment. Equipment can be returned at the Library Circulation Desk if the Media Center is closed.
  • Think about taping your own event! Whenever possible we prefer that you tape your own event (or that someone in your group does). You will always know better than we will what and how the event should be taped. Please provide your own blank tapes.
  • Please be sure to bring your Power Point presentations and other materials on a USB thumb drive or disk as a backup even if you intend to your own laptop.
  • We can provide copies of your taped event (see the section on intellectual property for more details). Please provide blank media (DVD-R) to Ken or Andrew in the Media Center or talk to them first.
  • If you wish to show a film outside of a classroom setting you must obtain public performance right from the film’s distributor. Public performance rights are required regardless of whether you charge admission. Without these rights you cannot advertise the film showing. Rights are sold on a one-time performance basis for most films. The SMCM Library owns some films that have public performance rights for all showings. For others you can contact Celia Rabinowitz to ask for information. The Library does not pay for public performance rights (they can be as high as $300 for one showing). Films will not be scheduled for venues like Cole Cinema without proof of public performance rights.
  • The Media Center requires that any guest speaker or performer from off campus sign a consent form before their event is audio or video recorded. This form determines how recordings can be used.

Licenses, Fair Use, and Intellectual Property

  • If you wish to show a film outside of a classroom setting you must obtain public performance right from the film’s distributor. Public performance rights are required regardless of whether you charge admission. Without these rights you cannot advertise the film showing. Rights are sold on a one-time performance basis for most films. The SMCM Library owns some films that have public performance rights for all showings. For others you can contact Celia Rabinowitz to ask for information. The Library does not pay for public performance rights (they can be as high as $300 for one showing). Films will not be scheduled for venues like Cole Cinema without proof of public performance rights.
  • The Media Center requires that any guest speaker or performer from off campus sign a consent form before their event is audio or video recorded. This form determines how recordings can be used.