If you experience a life event that disrupts your schooling — particularly if it takes you away from campus for a week or more — please contact the Office of Academic Services to inform of us your absence, let us know your plans, and allow us to assist you.
Some possible emergencies include:
- Serious illness or accident
- Illness or accident affecting a family member
- A death in the family
While you will have to work individually with professors in order to complete your coursework, we can help by contacting your advisor and all your professors to let them know of your absence and/or need for assistance. We can also counsel you on your options concerning incompletes, late withdrawals from courses, and leaves of absence.
If your circumstances leave you on campus but temporarily impaired (concussed, on crutches, etc.), we can arrange temporary accommodations to help you complete your work effectively.
Leaves of Absence
A student may take a leave of absence from the College at any time during the semester on or before the last day of classes, provided the student is not under temporary suspension.
Applying for a Leave of Absence
To take a leave a student must fill out the Leave of Absence Form, and have an exit interview with the Associate Dean of Academic Services, the Dean of Students, the Associate Dean of Residence, Life, or the Director of the Counseling Center.
Any degree-seeking student may be granted leaves of absence up to a total of three semesters during his or her College career, including the semester in which the leave is initially taken. In cases of unusual need, students may be granted additional leaves of absence by the Assistant Dean of Academic Services. If such permission is not granted, and the student fails to return from the leave, he or she will automatically be withdrawn.
If a student submits the leave of absence paperwork after the tenth week of classes, he or she must remain on leave for at least the following semester as well.
To return from a leave of absence, a student must notify the Office of Academic Services in writing by February 15 for a fall semester return or October 15 for a spring semester return. If a student is returning from a medical leave of absence, the student may need special permission from the Dean of Students.
If a student wishes to live on-campus upon returning from a leave of absence, the student must submit a written request to the Office of Residence Life by February 15 for fall semester housing or October 15 for spring semester housing. If a student submits a housing request after these dates, the student will be placed on the housing wait list and will be housed if space is available. This is after the new students are housed in June (for the fall semester) or January (for the spring semester).
Credit earned at another institution during a leave of absence will be transferable to St. Mary’s under the same provisions as other transfer credit.
If you wish to take a leave of absence, please read the instructions accompanying the leave form carefully, to familiarize yourself with your responsibilities concerning tuition, financial aid, and housing.