Vice President for Business & Chief Financial Officer
Calvert Hall 109
Assistant Vice President for Finance
Director of Accounts Management/Bursar
Supervises accounts receivable; ensures accurate and timely deposits and recording of revenues; oversees student and non-student billing; resolves billing/fine questions or disputes; serves as Business Office representative on the Student Information System coordination group; and handles general accounting entries.
Procurement/Director of Auxiliary Operations
Responsible for conducting the process of procurement for St. Mary’s College of Maryland. Oversees procurement specifications, solicitations; prepares procurement contracts; oversees food service, campus store, One-Card, and vending operations; and serves as staff to the Procurement Review Committee.
Director of Accounting/Comptroller
Ensures compliance with accounting and control procedures; supervises disbursement and revenue supervisors; coordinates calendar of accounting activities; prepares annual financial statements; and coordinates year-end audit.
Associate Director of Budgets
Margherita (Maggie) Brown
Oversees and performs all functions necessary to ensure accurate and timely recordation of the College's revenue. Her responsibilities include reconciliation of revenue records between St. Mary's College and the State of Maryland, analysis and collections on past due accounts, sending past due accounts to state collections as needed, reconciliation of bank statements for various college accounts, and making accounting entries as needed.
Accounts Receivable Specialist
Melinda (Mindy) Moran
Responsible for procurements up to $10,000 and assists the procurement officer. Handles compliance review of departmental purchase orders and serves as liaison to campus regarding procurement questions or problems.
Oversees and performs all functions necessary to ensure accurate and timely recordation of the College’s fixed assets, investments, and grant accounting. Her responsibilities include reconciliation of fixed assets to general ledger; preparation and coordination of all financial reports submitted for grant activity; recording and allocating monthly investment income; and preparation of all schedules required for the annual Single Audit of federal awards.
Catherine (Cathy) Robinson
Disbursement Accounting Supervisor
Oversees and/or performs all functions necessary to ensure the appropriate, accurate and timely payment of College expenditures and performs accounting functions in support of these objectives; supervises support staff; manages the College’s petty cash fund; ensures the integrity of the daily systems output; processes and tracks all insurance claims and premium payments to the state; supports the preparation of financial statements and subsequent audits.
Mary (Susan) Sullivan
Fiscal Associate I
Processes invoices for payment; resolves payment inquiries from vendors; codes invoices for processing; maintains computerized vendor files; processes travel cash advances; audits travel reimbursement requests; prepares petty cash and SGA checks; controls information on airline tickets and rental car vouchers; and assists with year-end accounting accruals.
Accounts Receivable Specialist
Handles inquiries and adjustments on student accounts; processes student refunds; disburses gas credit cards for use by college employees with state cars; charge student's account for checks returned by bank. Performs accounting functions for recording, receipting, and disbursing all electronically processed student loans and prepares related refunds. Assists with One Card inquiries, adjustments, and adding funds. Back-up Cashier.