{"id":12,"date":"2014-06-20T16:28:53","date_gmt":"2014-06-20T16:28:53","guid":{"rendered":"http:\/\/www.smcm.edu\/businessoffice\/?page_id=12"},"modified":"2026-08-25T13:51:11","modified_gmt":"2026-08-25T13:51:11","slug":"faculty-staff","status":"publish","type":"page","link":"https:\/\/www.smcm.edu\/businessoffice\/faculty-staff\/","title":{"rendered":"For Faculty &#038; Staff"},"content":{"rendered":"<div id=\"pl-12\"  class=\"panel-layout\" ><div id=\"pg-12-0\"  class=\"panel-grid panel-no-style\" ><div id=\"pgc-12-0-0\"  class=\"panel-grid-cell\" ><div id=\"panel-12-0-0-0\" class=\"so-panel widget widget_smcm-gold-buttons panel-first-child panel-last-child\" data-index=\"0\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-gold-buttons so-widget-smcm-gold-buttons-default-d75171398898-12\"\n\t\t\t\n\t\t><nav class=\"smcm-gold-buttons\"><ul><li><div class=\"smcm-gb-item\"><a href=\"#facstaff-meals\"><div class=\"smcm-gb-label-wrapper\"><i class=\"fa-solid fa-utensils\"><\/i>Faculty &amp; Staff Meals Plans<\/div><div class=\"smcm-gb-icon-wrapper\"><i class=\"fa-solid fa-angles-down smcm-gb-linktype\" aria-hidden=\"true\"><\/i><\/div><\/a><\/div><div class=\"smcm-gb-item\"><a href=\"#arc\"><div class=\"smcm-gb-label-wrapper\"><i class=\"fa-solid fa-dumbbell\"><\/i>ARC Membership<\/div><div class=\"smcm-gb-icon-wrapper\"><i class=\"fa-solid fa-angles-down smcm-gb-linktype\" aria-hidden=\"true\"><\/i><\/div><\/a><\/div><\/li><li><div class=\"smcm-gb-item\"><a href=\"#purchasing\"><div class=\"smcm-gb-label-wrapper\"><i class=\"fa-solid fa-dollar-sign\"><\/i>Purchasing Information<\/div><div class=\"smcm-gb-icon-wrapper\"><i class=\"fa-solid fa-angles-down smcm-gb-linktype\" aria-hidden=\"true\"><\/i><\/div><\/a><\/div><div class=\"smcm-gb-item\"><a href=\"#travel\"><div class=\"smcm-gb-label-wrapper\"><i class=\"fa-solid fa-plane\"><\/i>Travel<\/div><div class=\"smcm-gb-icon-wrapper\"><i class=\"fa-solid fa-angles-down smcm-gb-linktype\" aria-hidden=\"true\"><\/i><\/div><\/a><\/div><\/li><\/ul><\/nav><\/div><\/div><\/div><\/div><div id=\"pg-12-1\"  class=\"panel-grid panel-has-style\" ><div id=\"facstaff-meals\" class=\"panel-row-style panel-row-style-for-12-1\" ><div id=\"pgc-12-1-0\"  class=\"panel-grid-cell\" ><div id=\"panel-12-1-0-0\" class=\"so-panel widget widget_smcm-title panel-first-child\" data-index=\"1\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-title so-widget-smcm-title-base\"\n\t\t\t\n\t\t><h2 class=\"smcm-section-title navy\" style=\"\">Faculty &amp; Staff <strong>Meal Plans<\/strong><\/h2><\/div><\/div><div id=\"panel-12-1-0-1\" class=\"so-panel widget widget_sow-editor\" data-index=\"2\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-sow-editor so-widget-sow-editor-base\"\n\t\t\t\n\t\t>\n<div class=\"siteorigin-widget-tinymce textwidget\">\n\t<p>We are pleased to offer affordable and flexible meal plan options for faculty and staff, providing a convenient way to enjoy meals on campus throughout the academic year.\n<\/p>\n<h3>Faculty and Staff Plans for Academic Year 2026-2027<\/h3>\n<table>\n<thead>\n<tr>\n<th>Plan<\/th>\n<th>Price<\/th>\n<th>Price\/Meal<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>10 Meal Plan<\/td>\n<td>$100.00<\/td>\n<td>$10.00<\/td>\n<\/tr>\n<tr>\n<td>20 Meal Plan<\/td>\n<td>$190.00<\/td>\n<td>$9.50<\/td>\n<\/tr>\n<tr>\n<td>30 Meal Plan<\/td>\n<td>$280.00<\/td>\n<td>$9.33<\/td>\n<\/tr>\n<tr>\n<td>40 Meal Plan<\/td>\n<td>$370.00<\/td>\n<td>$9.25<\/td>\n<\/tr>\n<tr>\n<td>50 Meal Plan<\/td>\n<td>$460.00<\/td>\n<td>$9.20<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div><\/div><div id=\"panel-12-1-0-2\" class=\"so-panel widget widget_smcm-accordion panel-last-child\" data-index=\"3\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>How to purchase<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>Plans must be purchased directly from the College cashier, located in Glendening Hall, first floor.<br \/>\nContact Ashley Sutphin via email: <a href=\"mailto:aasutphin@smcm.edu\">aasutphin@smcm.edu<\/a> or telephone: <a href=\"tel:2408954302\">(240) 895-4302<\/a> with questions.<\/p>\n<p>Cash, check, and credit card payments are accepted. Please note there is an additional 3% charge for credit card usage.<br \/>\nFaculty and staff meals roll over and do not expire; however, they cannot be cancelled and are non-refundable.<\/p>\n<p>Plans will be available for purchase beginning <strong>Aug. 27 2026.<\/strong><\/p>\n<p><em><strong>Please inform the Bon Appetit cashier you intend to use your plan before completing the transaction.<\/strong><\/em><\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"How to purchase\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Plans must be purchased directly from the College cashier, located in Glendening Hall, first floor. Contact Ashley Sutphin via email: aasutphin@smcm.edu or telephone: (240) 895-4302 with questions. Cash, check, and credit card payments are accepted. Please note there is an additional 3% charge for credit card usage. Faculty and staff meals roll over and do not expire; however, they cannot be cancelled and are non-refundable. Plans will be available for purchase beginning Aug. 27 2026. Please inform the Bon Appetit cashier you intend to use your plan before completing the transaction.\"}}}<\/script><\/div><\/div><\/div><\/div><\/div><div id=\"pg-12-2\"  class=\"panel-grid panel-has-style\" ><div id=\"arc\" class=\"panel-row-style panel-row-style-for-12-2\" ><div id=\"pgc-12-2-0\"  class=\"panel-grid-cell\" ><div id=\"panel-12-2-0-0\" class=\"so-panel widget widget_smcm-title panel-first-child\" data-index=\"4\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-title so-widget-smcm-title-base\"\n\t\t\t\n\t\t><h2 class=\"smcm-section-title navy\" style=\"\">ARC <strong>Membership<\/strong><\/h2><\/div><\/div><div id=\"panel-12-2-0-1\" class=\"so-panel widget widget_sow-editor\" data-index=\"5\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-sow-editor so-widget-sow-editor-base\"\n\t\t\t\n\t\t>\n<div class=\"siteorigin-widget-tinymce textwidget\">\n\t<p>The ARC Membership is valid for 1 year from the date of application. ARC members (18 and older) will have full privileges and access to all facilities within the athletics and recreation complex including but not limited to: aquatics center, fitness areas, climbing wall, and recreational courts.<\/p>\n<p>Children under the age of 18 will have use of the pool and must be accompanied at all times by a parent or guardian. ARC members and all adult household members must sign the attached waiver form; a parent or legal guardian must sign the waiver form for children household members.<\/p>\n<p>Memberships are non-refundable and do not convey. A $25.00 fee is charged for replacement of lost or damaged ARC membership cards. ARC members much update this application no less than annually as well as at the time of any changes to the information requested herein.<\/p>\n<p>ARC Memberships can be purchased in the Business Office located in Glendening Hall , Monday \u2013 Friday, 9:00am-4:00pm. Payment is by cash or check.<\/p>\n<\/div>\n<\/div><\/div><div id=\"panel-12-2-0-2\" class=\"so-panel widget widget_smcm-button panel-last-child\" data-index=\"6\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-button so-widget-smcm-button-base\"\n\t\t\t\n\t\t><div class=\"smcm-cta-container\"><a class=\"smcm-cta-button red\" style=\"\" href=\"https:\/\/www.smcm.edu\/app\/uploads\/sites\/40\/2026\/02\/scan0071.pdf\">ARC Membership Form (PDF)<\/a><\/div><\/div><\/div><\/div><\/div><\/div><div id=\"pg-12-3\"  class=\"panel-grid panel-has-style\" ><div id=\"purchasing\" class=\"panel-row-style panel-row-style-for-12-3\" ><div id=\"pgc-12-3-0\"  class=\"panel-grid-cell\" ><div id=\"panel-12-3-0-0\" class=\"so-panel widget widget_smcm-title panel-first-child\" data-index=\"7\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-title so-widget-smcm-title-base\"\n\t\t\t\n\t\t><h2 class=\"smcm-section-title navy\" style=\"\">Purchasing <strong>Information<\/strong><\/h2><\/div><\/div><div id=\"panel-12-3-0-1\" class=\"so-panel widget widget_sow-editor\" data-index=\"8\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-sow-editor so-widget-sow-editor-base\"\n\t\t\t\n\t\t>\n<div class=\"siteorigin-widget-tinymce textwidget\">\n\t<p>The State of Maryland has implemented a purchasing card program to help agencies obtain small dollar value items in a more efficient and cost effective manner. All College employees may apply for a purchasing card by completing the <a href=\"https:\/\/www.smcm.edu\/app\/uploads\/sites\/40\/2025\/07\/Purchasing-Card-Instructions-and-Application-rev-040925.pdf\">Purchasing Card Application (PDF)<\/a>. Approval by the appropriate Budget Manager and the Purchasing Card Program Administrator is required before the issuance of any cards.<\/p>\n<p><a href=\"https:\/\/www.smcm.edu\/businessoffice\/wp-content\/uploads\/sites\/40\/2014\/06\/College-Procurement-Policy-and-Procedures.pdf\">SMCM Procurement Policies &amp; Procedures (PDF)<\/a><br \/>\n<a href=\"https:\/\/www.smcm.edu\/businessoffice\/wp-content\/uploads\/sites\/40\/2014\/06\/Internal-Procurement-Requirements-and-Practices-Statement.pdf\">Internal Procurement Requirements &amp; Practices (PDF)<\/a><br \/>\n<a href=\"https:\/\/www.smcm.edu\/app\/uploads\/sites\/40\/2025\/07\/State-CPC-Procedure-Manual.pdf\">Corporate Purchasing Card Program Policy and Procedures (PDF)<\/a><\/p>\n<\/div>\n<\/div><\/div><div id=\"panel-12-3-0-2\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"9\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Use of Cards<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>Each card will have an established monthly credit limit of $5,000 and a single transaction limit of $5,000. Lower limits and\/or further restrictions may be established for cardholders if required by the Vice President for Business &amp; Finance. The monthly credit limit can be adjusted based on need with budget manager approval. Transactions may not be split to get around the single transaction limit.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Use of Cards\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Each card will have an established monthly credit limit of $5,000 and a single transaction limit of $5,000. Lower limits and\/or further restrictions may be established for cardholders if required by the Vice President for Business &amp; Finance. The monthly credit limit can be adjusted based on need with budget manager approval. Transactions may not be split to get around the single transaction limit.\"}}}<\/script><\/div><\/div><div id=\"panel-12-3-0-3\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"10\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Specific Restrictions<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>The Corporate Purchasing Cards may not be used for the purchase of airline, train or other travel charges. Rental cars and hotel\/motel transactions are allowed. (Please see the SMCM Travel Policies for specific information regarding restrictions on Hotel charges.)Specific restrictions apply to some Merchant Category Code Groups (MCCG). These codes are established by VISA and are utilized to organize vendors into broad categories. These restrictions are determined by GAD and are not revocable by the College. Some examples are:<\/p>\n<ul>\n<li>MCC 6100 through 7033 Service Providers: Financial Institutions, Securities Brokers;<\/li>\n<li>MCC 7221 through 7299 Personal Service Providers: Photographic Studios, Beauty and Barber Shops, Shoe Repair-Shine Shops, Funeral Services, Dating and Escort Services, etc. Exception: MCCG 7296 \u2013 clothing, costume and uniform rental is allowed;<\/li>\n<li>MCC 7832 through 7999 Amusement &amp; Entertainment: Motion Picture Theaters, Bowling Alleys, Video Game Clubs, Betting, Golf, Recreation Services, etc.;<\/li>\n<li>MCC 5812 Eating Establishments (Restaurants, Bars, Taverns, Lounges);<\/li>\n<li>MCC 5814 Fast Food Restaurants;<\/li>\n<li>MCC5921 Package Goods Stores (beer, wine, and liquor);<\/li>\n<\/ul>\n<p>In addition to the above, the following is a listing of other uses for which the Corporate Purchasing Card may NOT be used:<\/p>\n<ul>\n<li>Contracted Services\u20131099 Vendors (unincorporated service providers), i.e. honorariums;<\/li>\n<li>Cash Advances\/money orders\/gift cards are strictly prohibited;<\/li>\n<li>Fines \u2013 Fines and tickets may not be paid with the card.<\/li>\n<\/ul>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Specific Restrictions\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"The Corporate Purchasing Cards may not be used for the purchase of airline, train or other travel charges. Rental cars and hotel\/motel transactions are allowed. (Please see the SMCM Travel Policies for specific information regarding restrictions on Hotel charges.)Specific restrictions apply to some Merchant Category Code Groups (MCCG). These codes are established by VISA and are utilized to organize vendors into broad categories. These restrictions are determined by GAD and are not revocable by the College. Some examples are: MCC 6100 through 7033 Service Providers: Financial Institutions, Securities Brokers; MCC 7221 through 7299 Personal Service Providers: Photographic Studios, Beauty and Barber Shops, Shoe Repair-Shine Shops, Funeral Services, Dating and Escort Services, etc. Exception: MCCG 7296 \u2013 clothing, costume and uniform rental is allowed; MCC 7832 through 7999 Amusement &amp; Entertainment: Motion Picture Theaters, Bowling Alleys, Video Game Clubs, Betting, Golf, Recreation Services, etc.; MCC 5812 Eating Establishments (Restaurants, Bars, Taverns, Lounges); MCC 5814 Fast Food Restaurants; MCC5921 Package Goods Stores (beer, wine, and liquor); In addition to the above, the following is a listing of other uses for which the Corporate Purchasing Card may NOT be used: Contracted Services\u20131099 Vendors (unincorporated service providers), i.e. honorariums; Cash Advances\/money orders\/gift cards are strictly prohibited; Fines \u2013 Fines and tickets may not be paid with the card.\"}}}<\/script><\/div><\/div><div id=\"panel-12-3-0-4\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"11\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Monthly Cardholder Documentation<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>A monthly billing period general ends on the 25th of the month. The State will automatically pay all charges\/credits to US Bank and the College\u2019s charges\/credits will then be posted to the State\u2019s central financial accounting. The Business Office will post these charges to the appropriate budgets in object 70500 around the first of the month.A VISA statement will be sent to each cardholder after the billing period ends on the 25th of the month. The cardholder is responsible for reconciling the VISA statement, preparing the Cardholder Activity Log, attaching all original receipts, signing and submitting it to their authorized reviewer. The approved activity log with attachments shall then be forwarded to the Business Office within seven (7) business days of receipt of the statement.<\/p>\n<p>All charges and credits on the VISA statement MUST be recorded on the Activity Log Sheet which will include the transaction date, merchant name, description of item purchased, quantity, and the amount.<\/p>\n<ul>\n<li>Appropriate budget numbers with object code MUST be provided for each purchase and credit.<\/li>\n<li>The VISA statement MUST to be signed by the cardholder AND the approving budget manager.<\/li>\n<li>Original documentation is required for all purchases and credits. Acceptable documentation must show what was bought and how much was spent. Examples would be as follows:Itemized sales slip showing what was bought and the purchase price of an item or\n<ul>\n<li>Itemized packing slip showing the purchase price of an item or<\/li>\n<li>Itemized cash register receipt showing the purchase price of an item or<\/li>\n<li>Itemized repair order showing the purchase price of an item<\/li>\n<li>Itemized hotel\/motel receipt showing all charges associated with the stay. A reservation confirmation is not acceptable.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>If any documentation is missing, reasonable attempts MUST be made to obtain a copy of the appropriate documentation from the vendor. If unsuccessful, a Transaction Problem form should be completed to document any missing receipts and attached to the activity log.<br \/>\nA pattern of missing documentation or the turning in late of a completed activity log to the Business Office will result in the loss of Corporate Purchasing Card privileges.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Monthly Cardholder Documentation\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"A monthly billing period general ends on the 25th of the month. The State will automatically pay all charges\/credits to US Bank and the College\u2019s charges\/credits will then be posted to the State\u2019s central financial accounting. The Business Office will post these charges to the appropriate budgets in object 70500 around the first of the month.A VISA statement will be sent to each cardholder after the billing period ends on the 25th of the month. The cardholder is responsible for reconciling the VISA statement, preparing the Cardholder Activity Log, attaching all original receipts, signing and submitting it to their authorized reviewer. The approved activity log with attachments shall then be forwarded to the Business Office within seven (7) business days of receipt of the statement. All charges and credits on the VISA statement MUST be recorded on the Activity Log Sheet which will include the transaction date, merchant name, description of item purchased, quantity, and the amount. Appropriate budget numbers with object code MUST be provided for each purchase and credit. The VISA statement MUST to be signed by the cardholder AND the approving budget manager. Original documentation is required for all purchases and credits. Acceptable documentation must show what was bought and how much was spent. Examples would be as follows:Itemized sales slip showing what was bought and the purchase price of an item or Itemized packing slip showing the purchase price of an item or Itemized cash register receipt showing the purchase price of an item or Itemized repair order showing the purchase price of an item Itemized hotel\/motel receipt showing all charges associated with the stay. A reservation confirmation is not acceptable. If any documentation is missing, reasonable attempts MUST be made to obtain a copy of the appropriate documentation from the vendor. If unsuccessful, a Transaction Problem form should be completed to document any missing receipts and attached to the activity log. A pattern of missing documentation or the turning in late of a completed activity log to the Business Office will result in the loss of Corporate Purchasing Card privileges.\"}}}<\/script><\/div><\/div><div id=\"panel-12-3-0-5\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"12\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Record Retention<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>The Business Office is required to maintain a file containing the original monthly cardholder statements, activity logs, and documentation. This file is subject to periodic review by the State Office of Legislative Audits and shall be retained for four years or until audited. Cardholder records are retained at the cardholder\u2019s discretion.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Record Retention\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"The Business Office is required to maintain a file containing the original monthly cardholder statements, activity logs, and documentation. This file is subject to periodic review by the State Office of Legislative Audits and shall be retained for four years or until audited. Cardholder records are retained at the cardholder\u2019s discretion.\"}}}<\/script><\/div><\/div><div id=\"panel-12-3-0-6\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"13\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Security<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>Cardholders must secure and control the card at all times. Each Cardholder is responsible for his\/her own card security and is not to allow anyone else to use their card.<\/p>\n<ul>\n<li>The card vendor (US Bank) will reissue cards every thirty-six (36) months.<\/li>\n<li>Purchasing card accounts that have no activity for 12 months will be evaluated for their necessity.<\/li>\n<li>When a cardholder takes a sabbatical from the College, their purchasing card will be suspended temporarily while they are away from campus. The cardholder is to notify the Purchasing Card Program Administrator upon their return to campus so their card can be reactivated.<\/li>\n<\/ul>\n<p>Every effort should be made to secure all purchase card account number information. This includes reports, statement packing slips, and receipts.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Security\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Cardholders must secure and control the card at all times. Each Cardholder is responsible for his\/her own card security and is not to allow anyone else to use their card. The card vendor (US Bank) will reissue cards every thirty-six (36) months. Purchasing card accounts that have no activity for 12 months will be evaluated for their necessity. When a cardholder takes a sabbatical from the College, their purchasing card will be suspended temporarily while they are away from campus. The cardholder is to notify the Purchasing Card Program Administrator upon their return to campus so their card can be reactivated. Every effort should be made to secure all purchase card account number information. This includes reports, statement packing slips, and receipts.\"}}}<\/script><\/div><\/div><div id=\"panel-12-3-0-7\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"14\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Disputes<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>When a cardholder discovers an incorrect charge or a questionable purchase or transaction on their monthly VISA statement, the cardholder is responsible for resolving the problem with the vendor. If no resolution can be made with the vendor, a Cardholder Statement of Disputed Item form shall be completed. The form and instructions may be found under N:\/Business Office\/Purchasing Card\/Dispute Form.doc. Regardless of any dispute actions that may be taking place the cardholder activity log MUST be completed and turned in on time. Resolution of any disputes will be reflected on future statements.<br \/>\nUS Bank monitors card activity for possible fraudulent charges made to an account. If there are questionable charges, US Bank will notify the cardholder to resolve the fraudulent charges and issue a replacement card.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Disputes\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"When a cardholder discovers an incorrect charge or a questionable purchase or transaction on their monthly VISA statement, the cardholder is responsible for resolving the problem with the vendor. If no resolution can be made with the vendor, a Cardholder Statement of Disputed Item form shall be completed. The form and instructions may be found under N:\/Business Office\/Purchasing Card\/Dispute Form.doc. Regardless of any dispute actions that may be taking place the cardholder activity log MUST be completed and turned in on time. Resolution of any disputes will be reflected on future statements. US Bank monitors card activity for possible fraudulent charges made to an account. If there are questionable charges, US Bank will notify the cardholder to resolve the fraudulent charges and issue a replacement card.\"}}}<\/script><\/div><\/div><div id=\"panel-12-3-0-8\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"15\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Lost or Stolen Cards<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>If a Corporate Purchasing Card is lost or stolen, the cardholder must telephone US Bank\u2019s customer service immediately. The telephone number is 800-344-5696 and is available 24\/7. Lost cards reported by telephone will be blocked immediately and a replacement card will be issued. The cardholder is to notify the Agency Card Recipient (Mindy Moran) immediately. The cardholder will be notified when a replacement card has been received.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Lost or Stolen Cards\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"If a Corporate Purchasing Card is lost or stolen, the cardholder must telephone US Bank\u2019s customer service immediately. The telephone number is 800-344-5696 and is available 24\/7. Lost cards reported by telephone will be blocked immediately and a replacement card will be issued. The cardholder is to notify the Agency Card Recipient (Mindy Moran) immediately. The cardholder will be notified when a replacement card has been received.\"}}}<\/script><\/div><\/div><div id=\"panel-12-3-0-9\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"16\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Improper Use<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>If an employee abuses the Corporate Purchasing Card privilege or the provisions of the Corporate Purchasing Card agreement, the card may be forfeited and canceled and the employee is subject to disciplinary action up to and including dismissal. The employee may also be ineligible for restoration of Corporate Purchasing Card privileges.The College reserves the right to collect from a cardholder the cost of any improper purchases that are not in accordance with the policies and procedures of the College or the State. The collection may be accomplished through payroll deduction or any other collection process.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Improper Use\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"If an employee abuses the Corporate Purchasing Card privilege or the provisions of the Corporate Purchasing Card agreement, the card may be forfeited and canceled and the employee is subject to disciplinary action up to and including dismissal. The employee may also be ineligible for restoration of Corporate Purchasing Card privileges.The College reserves the right to collect from a cardholder the cost of any improper purchases that are not in accordance with the policies and procedures of the College or the State. The collection may be accomplished through payroll deduction or any other collection process.\"}}}<\/script><\/div><\/div><div id=\"panel-12-3-0-10\" class=\"so-panel widget widget_smcm-accordion panel-last-child\" data-index=\"17\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Attachments<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><ol>\n \t<li><a href=\"https:\/\/www.smcm.edu\/app\/uploads\/sites\/40\/2025\/07\/Purchasing-Card-Instructions-and-Application-rev-040925.pdf\">Purchasing Card Application and Instructions (PDF)<\/a><\/li>\n \t<li><a href=\"https:\/\/www.smcm.edu\/businessoffice\/wp-content\/uploads\/sites\/40\/2014\/12\/purchasing-card-log.pdf\">Activity Log Sheet (PDF)<\/a><\/li>\n \t<li><a href=\"https:\/\/www.smcm.edu\/businessoffice\/wp-content\/uploads\/sites\/40\/2014\/06\/Study-Tour-Food-Exemption-for-Web.pdf\">Study Tour Food Exemptions (PDF)<\/a><\/li>\n<\/ol><\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Attachments\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Purchasing Card Application and Instructions (PDF) Activity Log Sheet (PDF) Study Tour Food Exemptions (PDF)\"}}}<\/script><\/div><\/div><\/div><\/div><\/div><div id=\"pg-12-4\"  class=\"panel-grid panel-has-style\" ><div id=\"travel\" class=\"panel-row-style panel-row-style-for-12-4\" ><div id=\"pgc-12-4-0\"  class=\"panel-grid-cell\" ><div id=\"panel-12-4-0-0\" class=\"so-panel widget widget_smcm-title panel-first-child\" data-index=\"18\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-title so-widget-smcm-title-base\"\n\t\t\t\n\t\t><h2 class=\"smcm-section-title navy\" style=\"\"><strong><\/strong>Travel<strong><\/strong> <strong><\/strong>Information<strong><\/strong><\/h2><\/div><\/div><div id=\"panel-12-4-0-1\" class=\"so-panel widget widget_sow-editor\" data-index=\"19\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-sow-editor so-widget-sow-editor-base\"\n\t\t\t\n\t\t>\n<div class=\"siteorigin-widget-tinymce textwidget\">\n\t<p>St. Mary\u2019s College of Maryland\u2019s travel policies are intended to facilitate travel and travel arrangements to provide reimbursement for necessary expenses, and to protect travelers against the risk of loss while simultaneously maintaining the necessary controls for accountability. Travelers should use the least expensive practical itinerary when scheduling travel.<\/p>\n<\/div>\n<\/div><\/div><div id=\"panel-12-4-0-2\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"20\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Restrictions<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><ul>\n<li>Under no circumstances will alcoholic beverages be reimbursed<\/li>\n<li>All receipts for expenses incurred while on foreign travel MUST be translated into English<\/li>\n<li>The use of First Class Travel is NOT Authorized<\/li>\n<\/ul>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Restrictions\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Under no circumstances will alcoholic beverages be reimbursed All receipts for expenses incurred while on foreign travel MUST be translated into English The use of First Class Travel is NOT Authorized\"}}}<\/script><\/div><\/div><div id=\"panel-12-4-0-3\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"21\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Travel Approval<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>All travel is to be documented. Pre-approval is required for SMCM employees and sponsored visitors for\u00a0out-of-state and international travel. Pre-approval is required for SMCM travel which includes an\u00a0overnight stay, regardless of whether the destination is in-state or out-of-state. For the purposes of clarity, SMCM business conducted within the State of Maryland and the Washington D.C. Metropolitan area is classified as in-state Travel. Required approval may vary according to the travel destination. For in-country travel, approval by the Budget Manager to incur expenses is required. Faculty travel must be approved by both the Budget\u00a0Manager and the Dean of Faculty. For travel outside the United States, approval by the Budget Manager,\u00a0Dean of Faculty for faculty travel, as well as the President or a Vice President is required.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Travel Approval\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"All travel is to be documented. Pre-approval is required for SMCM employees and sponsored visitors for\u00a0out-of-state and international travel. Pre-approval is required for SMCM travel which includes an\u00a0overnight stay, regardless of whether the destination is in-state or out-of-state. For the purposes of clarity, SMCM business conducted within the State of Maryland and the Washington D.C. Metropolitan area is classified as in-state Travel. Required approval may vary according to the travel destination. For in-country travel, approval by the Budget Manager to incur expenses is required. Faculty travel must be approved by both the Budget\u00a0Manager and the Dean of Faculty. For travel outside the United States, approval by the Budget Manager,\u00a0Dean of Faculty for faculty travel, as well as the President or a Vice President is required.\"}}}<\/script><\/div><\/div><div id=\"panel-12-4-0-4\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"22\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Travel Authorization and Advance Form<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>SMCM Travel Authorization and Advance Form must be completed before the commencement of or the\u00a0incurrence of any expenses for any travel. Forms must be picked up in person from the Accounts Payable\u00a0Office located in room 260 of Glendening Hall. Requestors are required to sign for the form and provide\u00a0a budget number for the travel. The form may not be forwarded to a requester via inter-office mail. Once the proper approvals have been obtained, the original copy of the form must be sent to the Accounts\u00a0Payable Office. Traveler should keep the second copy for their records. Travel authorization and\u00a0advance forms must be completely filled out. Forms with missing budget numbers and\/or approvals will\u00a0be sent back to the requestor for correction.<\/p>\n<p>Study tours and other group travel are required to complete one travel authorization and advance form for\u00a0the entire group. A list of all tour participants MUST be attached to the form. The Director of\u00a0International Education approves authorization and advance forms as budget manager for study tours. If multiple budgets are to be charged for travel expenses, and more than one budget manager is involved,\u00a0the traveler\u2019s primary budget manager should sign the form. The other budget manager(s) may initial\u00a0next to their budget line items to indicate approval of the estimated costs. In addition, the Travel Authorization and Advance form control number MUST be provided to the\u00a0SMCM authorized travel agency.<\/p>\n<h3>SMCM Authorized Travel Agencies<\/h3>\n<p>SMCM is utilizing the University of Maryland and the State of Maryland\u2019s contracted travel provider:<\/p>\n<p><strong>Globetrotter Travel<\/strong><br \/>\n18121 Georgia Avenue<br \/>\nSuite 104-107<br \/>\nOlney, MD 20832<br \/>\nReservation Travel Office: (301) 570-0800, press 1<br \/>\nReservation Travel Toll Free: (800) 322-7032, press 1<br \/>\nTravel Fax: (301) 570-9514<br \/>\nTravel E-Mail: travel@globetrottermgmt.com<br \/>\nOfficial Globetrotter Website: www.globetrottermgmt.com<\/p>\n<p>Globetrotter Travel offers a full range of services under their contract.<\/p>\n<p>Services include:<\/p>\n<ul>\n<li>Individual Travel for air, hotel, car rental, visa services, travel insurance<\/li>\n<li>Official Business Travel for St. Mary\u2019s College<\/li>\n<li>Off-campus Meeting Planning for groups and events<\/li>\n<li>Hotel Selection, Reservation Service, Registration Technology and services for Meetings, Conventions, Events and Forums<\/li>\n<li>Group Travel for domestic and International Travel<\/li>\n<li>Athletic Travel, Hotels, Buses, Group Air, Van Rentals \u2013 Local and Away Games<\/li>\n<\/ul>\n<hr \/>\n<p>In addition to Globetrotter Travel, the College has accounts with the following local travel agencies:<\/p>\n<p><strong>Cole Travel<\/strong><br \/>\n46924 Shangri La Drive<br \/>\nLexington Park, MD 20653<br \/>\nPh.: (301) 863-9497<br \/>\nFax: (301) 862-1700<br \/>\nWebsite:\u00a0<a href=\"http:\/\/www.coletravel.biz\/\">www.coletravel.biz<\/a><\/p>\n<p><strong>Travel Leaders<\/strong><br \/>\n22325 Greenview Parkway<br \/>\nSuite 1C<br \/>\nGreat Mills, MD 20634<br \/>\nPh.: (301) 862-6012<br \/>\nWebsite:\u00a0<a href=\"http:\/\/greatmillsmd.vacation.travelleaders.com\/\">greatmillsmd.vacation.travelleaders.com<\/a><\/p>\n<p>Travelers are urged to check the service fees charged by the referenced travel firms, in as much as they\u00a0may vary greatly.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Travel Authorization and Advance Form\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"SMCM Travel Authorization and Advance Form must be completed before the commencement of or the\u00a0incurrence of any expenses for any travel. Forms must be picked up in person from the Accounts Payable\u00a0Office located in room 260 of Glendening Hall. Requestors are required to sign for the form and provide\u00a0a budget number for the travel. The form may not be forwarded to a requester via inter-office mail. Once the proper approvals have been obtained, the original copy of the form must be sent to the Accounts\u00a0Payable Office. Traveler should keep the second copy for their records. Travel authorization and\u00a0advance forms must be completely filled out. Forms with missing budget numbers and\/or approvals will\u00a0be sent back to the requestor for correction. Study tours and other group travel are required to complete one travel authorization and advance form for\u00a0the entire group. A list of all tour participants MUST be attached to the form. The Director of\u00a0International Education approves authorization and advance forms as budget manager for study tours. If multiple budgets are to be charged for travel expenses, and more than one budget manager is involved,\u00a0the traveler\u2019s primary budget manager should sign the form. The other budget manager(s) may initial\u00a0next to their budget line items to indicate approval of the estimated costs. In addition, the Travel Authorization and Advance form control number MUST be provided to the\u00a0SMCM authorized travel agency. SMCM Authorized Travel Agencies SMCM is utilizing the University of Maryland and the State of Maryland\u2019s contracted travel provider: Globetrotter Travel 18121 Georgia Avenue Suite 104-107 Olney, MD 20832 Reservation Travel Office: (301) 570-0800, press 1 Reservation Travel Toll Free: (800) 322-7032, press 1 Travel Fax: (301) 570-9514 Travel E-Mail: travel@globetrottermgmt.com Official Globetrotter Website: www.globetrottermgmt.com Globetrotter Travel offers a full range of services under their contract. Services include: Individual Travel for air, hotel, car rental, visa services, travel insurance Official Business Travel for St. Mary\u2019s College Off-campus Meeting Planning for groups and events Hotel Selection, Reservation Service, Registration Technology and services for Meetings, Conventions, Events and Forums Group Travel for domestic and International Travel Athletic Travel, Hotels, Buses, Group Air, Van Rentals \u2013 Local and Away Games In addition to Globetrotter Travel, the College has accounts with the following local travel agencies: Cole Travel 46924 Shangri La Drive Lexington Park, MD 20653 Ph.: (301) 863-9497 Fax: (301) 862-1700 Website:\u00a0www.coletravel.biz Travel Leaders 22325 Greenview Parkway Suite 1C Great Mills, MD 20634 Ph.: (301) 862-6012 Website:\u00a0greatmillsmd.vacation.travelleaders.com Travelers are urged to check the service fees charged by the referenced travel firms, in as much as they\u00a0may vary greatly.\"}}}<\/script><\/div><\/div><div id=\"panel-12-4-0-5\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"23\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Paying for Travel<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>Travelers have several ways to pay for travel services. When purchasing airline or train tickets through one of the above listed firms, charges will be direct billed to the College and no further action by the traveler is required. Lodging and other in-trip expenses are normally paid by the traveler at the time of use by utilizing their State issued Corporate Purchasing Card or other preferred personal funds. Note: The purchase of food using the State issued Corporate Purchasing Card is strictly prohibited and will be denied at the point of sale. Traveler will be required to provide detailed receipts for expenses incurred with their purchase card activity log. If a traveler chooses to utilize their personal funds (cash or personal credit card) to pay for travel services, the traveler must then provide detailed receipts together with an SMCM Expense form to the Accounts Payable office for reimbursement within five (5) business days of returning from the travel.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Paying for Travel\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Travelers have several ways to pay for travel services. When purchasing airline or train tickets through one of the above listed firms, charges will be direct billed to the College and no further action by the traveler is required. Lodging and other in-trip expenses are normally paid by the traveler at the time of use by utilizing their State issued Corporate Purchasing Card or other preferred personal funds. Note: The purchase of food using the State issued Corporate Purchasing Card is strictly prohibited and will be denied at the point of sale. Traveler will be required to provide detailed receipts for expenses incurred with their purchase card activity log. If a traveler chooses to utilize their personal funds (cash or personal credit card) to pay for travel services, the traveler must then provide detailed receipts together with an SMCM Expense form to the Accounts Payable office for reimbursement within five (5) business days of returning from the travel.\"}}}<\/script><\/div><\/div><div id=\"panel-12-4-0-6\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"24\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Making Arrangements<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>Travelers may incur out-of-pocket charges depending on the travel arrangements that are made. These charges will be reimbursed at the conclusion of the trip with proper approval. When possible, the State issued Corporate Purchasing Card should be utilized. If necessary, please request the assistance of the support personnel in your department in making arrangements. The traveler or department designee is responsible for making reservations and arranging for payment using the following guidelines:<\/p>\n<h3>Conference Registrations<\/h3>\n<p>If a conference registration cannot be paid with a State issued Corporate Purchasing Card, and advance payment is required, the traveler may either pay the charges with their personal funds and request reimbursement at the close of the conference, or he\/she may submit a Requisition for Purchase (RP) along with a copy of the registration form to the Purchasing Office in the Business Office. Purchasing will process the requisition and issue an Official Purchase Order to the vendor. Please note that in order to expedite the processing of this request, traveler MUST provide the Purchasing Department with valid Federal ID number (nine-digit number) for the contractor. Failure to provide this information will prevent the processing of the requisition. Please allow three weeks for payment to reach the vendor.<\/p>\n<h3>SMCM Vehicles<\/h3>\n<p>The College maintains a fleet of vehicles for use by faculty and staff for authorized purposes within the state of Maryland and the Washington, DC metropolitan area. To request a vehicle, traveler must fill out the\u00a0<a href=\"https:\/\/www.smcm.edu\/facilities\/wp-content\/uploads\/sites\/69\/2014\/09\/empolyee-request-form-7-25-12.pdf\">Employee Request Form for Use of State Vehicle<\/a>.<\/p>\n<p>All completed forms are to be submitted to the Physical Plant. Forms may be dropped off in person or faxed to (240) 895-4913. If you have questions regarding the vehicle fleet, please call extension 4287.The Athletic Department is authorized to utilize these vehicles for use outside the state of Maryland with no additional approvals required. All other requests for use of SMCM vehicles outside the state must be approved by the Vice President for Business and Finance.<\/p>\n<h3>Gas Credit Cards<\/h3>\n<p>Gas credit cards are available when an SMCM vehicle is used for business travel. Credit cards are available from the Student Accounts Office located in room 140 of Glendening Hall, extension 4315. To secure a gas card, traveler must submit a copy of the approved Employee Request form for Use of State Vehicle request form. All SMCM vehicles have EZ-Pass transponders on them. Use EZ-Pass toll lanes while traveling.<\/p>\n<h3>Rental Cars<\/h3>\n<p>Travelers may rent cars while on travel status when other means of transportation are unavailable, more costly or impractical. The lowest cost vehicle necessary to achieve the traveler\u2019s mission shall be used.<\/p>\n<p>Original copy of the vehicle rental agreement and any original receipts MUST be provided with the traveler\u2019s submission of their SMCM Expense Account Form or Corporate Purchasing Card Activity Log. Liability insurance offered by the rental company MUST be purchased on all rental vehicles to be operated outside the State of Maryland or the Washington DC area. When leasing a vehicle for use within the State of Maryland and\/or the Washington DC area, insurance offered by the rental company should not be purchased.<\/p>\n<p>If during the rental period of a vehicle being used within the State of Maryland and\/or the Washington DC area damages occur which result in a claim by the rental company, State of Maryland \u201cNotice of Claim Form\u201d shall be filled out by the traveler and returned to the Accounts Payable Office in room 260 of Glendening Hall as soon as practicable after the event.<\/p>\n<p><em>NOTE: The State will not authorize reimbursement for Global Positioning Systems (GPS) in leased\u00a0vehicles.<\/em><\/p>\n<h3>Lodging<\/h3>\n<p>Every effort should be made to ensure that lodging costs are reasonable and appropriate. Globetrotter Travel can assist with reserving Government and other discount rates. Some discounts also apply to personal travel.<\/p>\n<p>Travelers securing lodging in Maryland and Washington, DC should advise the hotel that the College is exempt from sales and use tax in these areas. Travelers should verify that sales and use tax are not Rev: 03\/14 SMCM Official Travel Policies Page 5\u00a0charged to their final bill at checkout. If needed, the Purchasing Office can fax a copy of the College\u2019s Sales and Use Tax Exemption Certificate to a vendor.<\/p>\n<p>The cost of hotel accommodations will be reimbursed on the basis of receipts. Any overage above the single room rate, which is a result of non-official travelers utilizing the accommodations, will be the personal financial responsibility of the traveler. Itemized receipts (including hotel\u2019s itemized bill) must be submitted with either the Expense Account form for reimbursement or the Corporate Purchasing Activity Log (depending on method of payment). A credit card slip alone does not satisfy the receipt requirement.<\/p>\n<p>In-room cable TV\/movies and other items of a personal nature are not reimbursable.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Making Arrangements\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Travelers may incur out-of-pocket charges depending on the travel arrangements that are made. These charges will be reimbursed at the conclusion of the trip with proper approval. When possible, the State issued Corporate Purchasing Card should be utilized. If necessary, please request the assistance of the support personnel in your department in making arrangements. The traveler or department designee is responsible for making reservations and arranging for payment using the following guidelines: Conference Registrations If a conference registration cannot be paid with a State issued Corporate Purchasing Card, and advance payment is required, the traveler may either pay the charges with their personal funds and request reimbursement at the close of the conference, or he\/she may submit a Requisition for Purchase (RP) along with a copy of the registration form to the Purchasing Office in the Business Office. Purchasing will process the requisition and issue an Official Purchase Order to the vendor. Please note that in order to expedite the processing of this request, traveler MUST provide the Purchasing Department with valid Federal ID number (nine-digit number) for the contractor. Failure to provide this information will prevent the processing of the requisition. Please allow three weeks for payment to reach the vendor. SMCM Vehicles The College maintains a fleet of vehicles for use by faculty and staff for authorized purposes within the state of Maryland and the Washington, DC metropolitan area. To request a vehicle, traveler must fill out the\u00a0Employee Request Form for Use of State Vehicle. All completed forms are to be submitted to the Physical Plant. Forms may be dropped off in person or faxed to (240) 895-4913. If you have questions regarding the vehicle fleet, please call extension 4287.The Athletic Department is authorized to utilize these vehicles for use outside the state of Maryland with no additional approvals required. All other requests for use of SMCM vehicles outside the state must be approved by the Vice President for Business and Finance. Gas Credit Cards Gas credit cards are available when an SMCM vehicle is used for business travel. Credit cards are available from the Student Accounts Office located in room 140 of Glendening Hall, extension 4315. To secure a gas card, traveler must submit a copy of the approved Employee Request form for Use of State Vehicle request form. All SMCM vehicles have EZ-Pass transponders on them. Use EZ-Pass toll lanes while traveling. Rental Cars Travelers may rent cars while on travel status when other means of transportation are unavailable, more costly or impractical. The lowest cost vehicle necessary to achieve the traveler\u2019s mission shall be used. Original copy of the vehicle rental agreement and any original receipts MUST be provided with the traveler\u2019s submission of their SMCM Expense Account Form or Corporate Purchasing Card Activity Log. Liability insurance offered by the rental company MUST be purchased on all rental vehicles to be operated outside the State of Maryland or the Washington DC area. When leasing a vehicle for use within the State of Maryland and\/or the Washington DC area, insurance offered by the rental company should not be purchased. If during the rental period of a vehicle being used within the State of Maryland and\/or the Washington DC area damages occur which result in a claim by the rental company, State of Maryland \u201cNotice of Claim Form\u201d shall be filled out by the traveler and returned to the Accounts Payable Office in room 260 of Glendening Hall as soon as practicable after the event. NOTE: The State will not authorize reimbursement for Global Positioning Systems (GPS) in leased\u00a0vehicles. Lodging Every effort should be made to ensure that lodging costs are reasonable and appropriate. Globetrotter Travel can assist with reserving Government and other discount rates. Some discounts also apply to personal travel. Travelers securing lodging in Maryland and Washington, DC should advise the hotel that the College is exempt from sales and use tax in these areas. Travelers should verify that sales and use tax are not Rev: 03\/14 SMCM Official Travel Policies Page 5\u00a0charged to their final bill at checkout. If needed, the Purchasing Office can fax a copy of the College\u2019s Sales and Use Tax Exemption Certificate to a vendor. The cost of hotel accommodations will be reimbursed on the basis of receipts. Any overage above the single room rate, which is a result of non-official travelers utilizing the accommodations, will be the personal financial responsibility of the traveler. Itemized receipts (including hotel\u2019s itemized bill) must be submitted with either the Expense Account form for reimbursement or the Corporate Purchasing Activity Log (depending on method of payment). A credit card slip alone does not satisfy the receipt requirement. In-room cable TV\/movies and other items of a personal nature are not reimbursable.\"}}}<\/script><\/div><\/div><div id=\"panel-12-4-0-7\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"25\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Per-Diem<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>SMCM provides reimbursement per-diem for certain cost. Per-diem rates are as follows:<\/p>\n<p><strong>Privately Owned Vehicle Mileage Reimbursements:<\/strong><br \/>\nCurrent mileage rates can be found:\u00a0<a href=\"https:\/\/www.smcm.edu\/app\/uploads\/sites\/40\/2026\/08\/st-marys-college-maryland-2026-POV-ReimbRate-7-1-2026.pdf\">Privately Owned Vehicle Reimbursement Rates<\/a><\/p>\n<p><strong>Meal &amp; Incidental Expenses (M&amp;IE) Reimbursement Rates<\/strong><br \/>\nPlease refer to the following link for current per diem rates:\u00a0<a href=\"https:\/\/dbm.maryland.gov\/pages\/mealtipreimbursement.aspx\">Meal &amp; Incidental Expenses (M&amp;IE) Reimbursement Rates<\/a><\/p>\n<ul>\n<li>Meal rates for high cost metropolitan areas.<\/li>\n<li>Porter fees and hotel tips. The reimbursable rate is $1.00 per bag.<\/li>\n<li>Transportation Tips. Tips for taxi, bus, shuttle and airport limousine services are limited to 15% of the total fare amount.<\/li>\n<\/ul>\n<p>When seeking reimbursement for meals paid on behalf of others, receipts will be required for those individual\u2019s meals. The name(s) of the person(s) must be shown on the receipt(s) together with a justification as to why the College is being asked to pay for the meal(s). A credit card receipt that does not indicate a detailed description will not be accepted.<\/p>\n<p>When seeking reimbursement for meals the following criteria must be met:<\/p>\n<p>Breakfast: Business travel begins prior to two (2) hours before scheduled workday.<br \/>\nLunch: Business travel requires a traveler to be on travel status during his\/her<br \/>\nnormally scheduled lunch period;<br \/>\nDinner: Business travel concludes more than two (2) hours after scheduled<br \/>\nworkday.<\/p>\n<p>When traveling to certain high cost metropolitan areas the per diem meal allowance will be as shown on the Maryland Department of Budget and Management Meal and Tip Reimbursement Limits.<\/p>\n<p><strong>Foreign Travel Meals per Diem\u00bb<\/strong><br \/>\nForeign travel is reimbursed at actual cost with original receipts or at the applicable U.S. Department of State Meal and Incidental (M&amp;IE) rate without receipts. A list of the\u00a0<a href=\"https:\/\/allowances.state.gov\/web920\/per_diem.asp\">U.S. Department of State Meal Rates can be accessed here<\/a>, once you have the M&amp;IE rate,\u00a0<a href=\"https:\/\/allowances.state.gov\/content.asp?content_id=114&amp;menu_id=101\">find the Breakfast, Lunch and Dinner breakdown here<\/a>. You may not mix these methods of reimbursement for your travel. It must either be actual cost with original receipts or the applicable U.S. Department of State M&amp;IE.<\/p>\n<p><strong>Miscellaneous Expenses:<\/strong><br \/>\nWork-related small miscellaneous expenses such as parking fees, tolls, small supplies and the like are reimbursable. Original receipts will be required for all miscellaneous reimbursements. An expense account, along with all original receipts, should be filed for any type of reimbursement.<\/p>\n<p><strong>Hosting per Diem:<\/strong><br \/>\nPer Diem meal allowance for hosting someone who is not a College employee for legitimate business purposes:<\/p>\n<p>Breakfast $15.00<br \/>\nLunch 18.00<br \/>\nDinner 39.00<br \/>\nTotal $72.00<\/p>\n<p><em>NOTE: On the rare occasion when it is deemed appropriate and desirable to include a spouse at employee recruiting discussions, the Vice President for Academic Affairs (in the case of faculty recruitment) or the appropriate Vice President (for recruitment of others) may approve the reimbursement of expenditures incurred to feed a candidate or employee\u2019s spouse. In these instances, authorization documentation must be provided with the SMCM Expense Account form.<\/em><\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Per-Diem\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"SMCM provides reimbursement per-diem for certain cost. Per-diem rates are as follows: Privately Owned Vehicle Mileage Reimbursements: Current mileage rates can be found:\u00a0Privately Owned Vehicle Reimbursement Rates Meal &amp; Incidental Expenses (M&amp;IE) Reimbursement Rates Please refer to the following link for current per diem rates:\u00a0Meal &amp; Incidental Expenses (M&amp;IE) Reimbursement Rates Meal rates for high cost metropolitan areas. Porter fees and hotel tips. The reimbursable rate is $1.00 per bag. Transportation Tips. Tips for taxi, bus, shuttle and airport limousine services are limited to 15% of the total fare amount. When seeking reimbursement for meals paid on behalf of others, receipts will be required for those individual\u2019s meals. The name(s) of the person(s) must be shown on the receipt(s) together with a justification as to why the College is being asked to pay for the meal(s). A credit card receipt that does not indicate a detailed description will not be accepted. When seeking reimbursement for meals the following criteria must be met: Breakfast: Business travel begins prior to two (2) hours before scheduled workday. Lunch: Business travel requires a traveler to be on travel status during his\/her normally scheduled lunch period; Dinner: Business travel concludes more than two (2) hours after scheduled workday. When traveling to certain high cost metropolitan areas the per diem meal allowance will be as shown on the Maryland Department of Budget and Management Meal and Tip Reimbursement Limits. Foreign Travel Meals per Diem\u00bb Foreign travel is reimbursed at actual cost with original receipts or at the applicable U.S. Department of State Meal and Incidental (M&amp;IE) rate without receipts. A list of the\u00a0U.S. Department of State Meal Rates can be accessed here, once you have the M&amp;IE rate,\u00a0find the Breakfast, Lunch and Dinner breakdown here. You may not mix these methods of reimbursement for your travel. It must either be actual cost with original receipts or the applicable U.S. Department of State M&amp;IE. Miscellaneous Expenses: Work-related small miscellaneous expenses such as parking fees, tolls, small supplies and the like are reimbursable. Original receipts will be required for all miscellaneous reimbursements. An expense account, along with all original receipts, should be filed for any type of reimbursement. Hosting per Diem: Per Diem meal allowance for hosting someone who is not a College employee for legitimate business purposes: Breakfast $15.00 Lunch 18.00 Dinner 39.00 Total $72.00 NOTE: On the rare occasion when it is deemed appropriate and desirable to include a spouse at employee recruiting discussions, the Vice President for Academic Affairs (in the case of faculty recruitment) or the appropriate Vice President (for recruitment of others) may approve the reimbursement of expenditures incurred to feed a candidate or employee\u2019s spouse. In these instances, authorization documentation must be provided with the SMCM Expense Account form.\"}}}<\/script><\/div><\/div><div id=\"panel-12-4-0-8\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"26\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Travel Advance<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>Travelers may obtain a cash advance for certain travel related expenses such as per diem allotments for meals and miscellaneous expenses such as tips, taxi, etc., from the Accounts Payable Office. Travelers are urged to request the cash advance at least two weeks before your departure date to insure the cash advance is available. Approved advances may be obtained three (3) days prior to scheduled travel.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Travel Advance\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Travelers may obtain a cash advance for certain travel related expenses such as per diem allotments for meals and miscellaneous expenses such as tips, taxi, etc., from the Accounts Payable Office. Travelers are urged to request the cash advance at least two weeks before your departure date to insure the cash advance is available. Approved advances may be obtained three (3) days prior to scheduled travel.\"}}}<\/script><\/div><\/div><div id=\"panel-12-4-0-9\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"27\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Reporting Travel Expenses<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>All travel expenses for which reimbursement is to be requested, i.e.: lodging, telephone, transportation, registration, parking tips, etc., must be accompanied by itemized receipts. Receipts are used to verify that the travel services purchased were used for the approved traveler, dates and locations for which official travel was approved. Receipts also document the actual cost and payment of each expense. Itemized receipts are required for all travel expenses including airfare, rail ticket, parking, car rental, ground transportation, lodging, conference\/event registration, vehicle rental and fuel. Receipts should show the date and specific services rendered, vendor name, the amount charged and the form of payment. Receipts for air, rail, car rental and lodging should also include the traveler\u2019s name. Travelers should take care to submit receipts rather than confirmations which do not show how payment was made. Out-of-pocket travel expenses must be reported to the Accounts Payable Office using the SMCM Expense Account form within five (5) business days of return to the College from travel. Enter all travel expenses, sign and obtain Budget Manager\u2019s approval before submitting the form. In addition, all required receipts for all expenses MUST accompany the form. Expenses charged to the Corporate Purchasing Card will be included on the appropriate Purchasing Card Activity Log with all original receipts.<\/p>\n<p>All receipts from foreign countries MUST be translated into English and the total dollar amount converted to US currency on the receipt.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Reporting Travel Expenses\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"All travel expenses for which reimbursement is to be requested, i.e.: lodging, telephone, transportation, registration, parking tips, etc., must be accompanied by itemized receipts. Receipts are used to verify that the travel services purchased were used for the approved traveler, dates and locations for which official travel was approved. Receipts also document the actual cost and payment of each expense. Itemized receipts are required for all travel expenses including airfare, rail ticket, parking, car rental, ground transportation, lodging, conference\/event registration, vehicle rental and fuel. Receipts should show the date and specific services rendered, vendor name, the amount charged and the form of payment. Receipts for air, rail, car rental and lodging should also include the traveler\u2019s name. Travelers should take care to submit receipts rather than confirmations which do not show how payment was made. Out-of-pocket travel expenses must be reported to the Accounts Payable Office using the SMCM Expense Account form within five (5) business days of return to the College from travel. Enter all travel expenses, sign and obtain Budget Manager\u2019s approval before submitting the form. In addition, all required receipts for all expenses MUST accompany the form. Expenses charged to the Corporate Purchasing Card will be included on the appropriate Purchasing Card Activity Log with all original receipts. All receipts from foreign countries MUST be translated into English and the total dollar amount converted to US currency on the receipt.\"}}}<\/script><\/div><\/div><div id=\"panel-12-4-0-10\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"28\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Combining Personal and Professional Travel<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>Careful records must be maintained to separate the expenses of travel companions from the reimbursable expenses of St. Mary\u2019s College of Maryland official travelers. Written verification of a hotel\u2019s applicable single rate should be obtained at time of check-out and submitted along with the actual bill. The College will not reimburse any expenses incurred on behalf of a travel companion unless a specific determination is made by the approving authority in advance that the companion\u2019s travel is official business necessitated by the nature of the event. Any additional cost incurred due to stopovers or route modifications made for the convenience of the traveler will be borne entirely by the traveler. For wholly personal or vacation travel, contact Globetrotter Travel for information about St. Mary\u2019s College of Maryland employee discounts.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Combining Personal and Professional Travel\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Careful records must be maintained to separate the expenses of travel companions from the reimbursable expenses of St. Mary\u2019s College of Maryland official travelers. Written verification of a hotel\u2019s applicable single rate should be obtained at time of check-out and submitted along with the actual bill. The College will not reimburse any expenses incurred on behalf of a travel companion unless a specific determination is made by the approving authority in advance that the companion\u2019s travel is official business necessitated by the nature of the event. Any additional cost incurred due to stopovers or route modifications made for the convenience of the traveler will be borne entirely by the traveler. For wholly personal or vacation travel, contact Globetrotter Travel for information about St. Mary\u2019s College of Maryland employee discounts.\"}}}<\/script><\/div><\/div><div id=\"panel-12-4-0-11\" class=\"so-panel widget widget_smcm-accordion\" data-index=\"29\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Assistance<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><p>For information regarding: Vendors, Purchase orders and requisitions please contact the SMCM Purchasing Office at extensions 3312 or 4307.For information regarding:<\/p>\n<ul>\n<li>Direct-bill travel forms<\/li>\n<li>Expense Account Reporting<\/li>\n<li>Cash Advance<\/li>\n<li>Receipts<\/li>\n<li>Reimbursement<\/li>\n<\/ul>\n<p>Please contact the SMCM Accounts Payable Office at extensions 4308 or 4238; For payment of funds due the College please contact the SMCM Accounts Receivable Office at extension 4302.<\/p>\n<p>For SMCM Vehicle availability please contact the Physical Plant at extension 4287.<\/p>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Assistance\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"For information regarding: Vendors, Purchase orders and requisitions please contact the SMCM Purchasing Office at extensions 3312 or 4307.For information regarding: Direct-bill travel forms Expense Account Reporting Cash Advance Receipts Reimbursement Please contact the SMCM Accounts Payable Office at extensions 4308 or 4238; For payment of funds due the College please contact the SMCM Accounts Receivable Office at extension 4302. For SMCM Vehicle availability please contact the Physical Plant at extension 4287.\"}}}<\/script><\/div><\/div><div id=\"panel-12-4-0-12\" class=\"so-panel widget widget_smcm-accordion panel-last-child\" data-index=\"30\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-smcm-accordion so-widget-smcm-accordion-base\"\n\t\t\t\n\t\t><div class=\"smcm-accordion  navy\"><div class=\"title-container\"><h3>Forms<\/h3><i class=\"fa-solid fa-plus open-close\" ><\/i><\/div><div class=\"smcm-accordion-content\"> <div class=\"smcm-ac-content-wrapper\"><ul>\n<li><a href=\"https:\/\/www.smcm.edu\/businessoffice\/wp-content\/uploads\/sites\/40\/2014\/06\/Travel-Authorization-and-Advance-Form.pdf\">SMCM Travel Authorization and Advance Form<\/a><br \/>\nThis form is used to pre-authorize travel before incurring expenses and whenever a traveler requests a<br \/>\ntravel advance. The request should be submitted to the Accounts Payable Office as far in advance as<br \/>\npossible. If approved, the travel advance may be obtained three (3) days prior to scheduled travel.<\/li>\n<li><a href=\"https:\/\/www.smcm.edu\/facilities\/wp-content\/uploads\/sites\/69\/2014\/09\/empolyee-request-form-7-25-12.pdf\">Employee Request Form for Use of State Vehicle<\/a><br \/>\nThis form is used to request a College vehicle.<\/li>\n<li><a href=\"https:\/\/www.smcm.edu\/businessoffice\/wp-content\/uploads\/sites\/40\/2022\/04\/FY22-Expense-Sheet.xls\">SMCM Expense Account Form<\/a><br \/>\nThis form is used to summarize all travel expenses and to provide authorization for reimbursement.<\/li>\n<li><a href=\"https:\/\/www.smcm.edu\/businessoffice\/wp-content\/uploads\/sites\/40\/2014\/06\/notice_of_claim_form.pdf\">State of Maryland Notice of Claim Form<\/a><br \/>\nThis form is used to report damages to a leased vehicle.<\/li>\n<\/ul>\n<\/div><\/div><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":{\"@type\":\"Question\",\"name\":\"Forms\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"SMCM Travel Authorization and Advance Form This form is used to pre-authorize travel before incurring expenses and whenever a traveler requests a travel advance. The request should be submitted to the Accounts Payable Office as far in advance as possible. If approved, the travel advance may be obtained three (3) days prior to scheduled travel. Employee Request Form for Use of State Vehicle This form is used to request a College vehicle. SMCM Expense Account Form This form is used to summarize all travel expenses and to provide authorization for reimbursement. State of Maryland Notice of Claim Form This form is used to report damages to a leased vehicle.\"}}}<\/script><\/div><\/div><\/div><\/div><\/div><\/div>","protected":false},"excerpt":{"rendered":"<p>We are pleased to offer affordable and flexible meal plan options for faculty and staff, providing a convenient way to enjoy meals on campus throughout the academic year. Faculty and Staff Plans for Academic Year 2026-2027 Plan Price Price\/Meal 10 Meal Plan $100.00 $10.00 20 Meal Plan $190.00 $9.50 30 Meal Plan $280.00 $9.33 40 [&hellip;]<\/p>\n","protected":false},"author":91,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"full-width-content","footnotes":""},"class_list":["post-12","page","type-page","status-publish","entry"],"acf":[],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.smcm.edu\/businessoffice\/wp-json\/wp\/v2\/pages\/12","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.smcm.edu\/businessoffice\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.smcm.edu\/businessoffice\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.smcm.edu\/businessoffice\/wp-json\/wp\/v2\/users\/91"}],"replies":[{"embeddable":true,"href":"https:\/\/www.smcm.edu\/businessoffice\/wp-json\/wp\/v2\/comments?post=12"}],"version-history":[{"count":3,"href":"https:\/\/www.smcm.edu\/businessoffice\/wp-json\/wp\/v2\/pages\/12\/revisions"}],"predecessor-version":[{"id":660,"href":"https:\/\/www.smcm.edu\/businessoffice\/wp-json\/wp\/v2\/pages\/12\/revisions\/660"}],"wp:attachment":[{"href":"https:\/\/www.smcm.edu\/businessoffice\/wp-json\/wp\/v2\/media?parent=12"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}