All research (including classroom activities and SMP research) involving vertebrate animals must be approved by the St. Mary’s College of Maryland Institutional Animal Care and Use Committee (IACUC).

Protocol Submission Overview
Submit new protocols to the chair by one of the deadlines. The committee will review each protocol after the deadline to make a decision (approved, requires modifications, or withhold approval). Submit modifications to existing protocols to the chair using the IACUC Amendment Request Form at any time during the semester for a designated member review. Protocols remain valid for 3 years from the date of approval, and each active protocol will be required to submit a yearly IACUC Protocol Update Form for record and reporting purposes and can also be used to close a completed research protocol.
Any animal health or care related concerns can be documented using the SMCM IACUC Incident Form. These can be emailed to the chair or dropped off anonymously in the committee chair’s mailbox.
Please submit your protocol as a single electronic file, containing both the ARF and the attachments, to the chair. Save this file with a unique new name, and delete the first two pages of instructions before submitting. On both the ARF and the attachments, address each item independently, without reliance on information covered under other items or in other IACUC submissions. All attachments should be typed. Copied materials from grant applications are not acceptable.
Instructions
Your protocol submission to the IACUC will have two parts:
- the Animal Research Form (ARF)
- a written section consisting of mandatory attachments.
Both parts of the protocol, plus instructions are included in the form.
Information required in the written attachments includes:
- Summary of Study. Please write two paragraphs: (1) a paragraph explaining your project and its importance, in lay terms (non-technical language) suitable for a broad audience; and (2) a scientific abstract of your project and its importance, including relevant citations. The scientific abstract should clearly indicate how the project is supported and justified by the existing scientific literature.
- Justification for the use of animals and species. Provide rationale for using animals and for appropriateness of the species selected. In particular, give reasons as to why non-animal methods (e.g., computer simulations, in vitro testing) cannot be employed.
- Justification of number of animals. How was the number of animals determined? A diagrammatic flow chart is often helpful to illustrate groups and manipulations used.
- Narrative. This should be the longest section of your protocol. Explain the experimental design and provide a complete description of all animal procedures. The experimental course for all animals should be clearly presented from start to finish. Include all research categories checked on page 1 of the ARF.
- Qualification, experience, or training – Name, title, and qualification, experience or training of each person (including PI) as it pertains to the current project, the specific species and the procedures to be used. The PI must be a current SMCM faculty member.
Protocol Submission Review Schedule
The IACUC reviews new protocol submissions according to the following schedule. The Principal Investigator should submit the protocol by 5 pm on the deadline date for it to be reviewed by the committee members. Email your protocol to the Chair. Protocols submitted after the deadline will be reviewed during the next review period.
2025 – 2026 Protocol Deadlines
- September 8: Decisions communicated by September 19
- October 6: Decisions communicated by October 17
- October 27: Decisions communicated by November 7
- November 10: Decisions communicated by November 21
- December 1: Decisions communicated by December 12
- January 29: Decisions communicated by February 9
- February 16: Decisions communicated by February 27
- March 9: Decisions communicated by March 20
- April 6: Decisions communicated by April 17
Modifications to existing protocols can be submitted to the Chair any time during the semester for designated member reviews.
