Policies regarding gatherings, visitations, guests and parties have been updated to better maintain the health and safety of the campus community. These additional social restrictions and safety measures will be in effect until further notice and supersede all previously established policies regarding guests, visitation, parties and gatherings.

Occupancy and Guests inside residential units (and patios):

• Residence hall single: 4 occupants
• Residence hall double: 7 occupants
• Six-person suite: 16 occupants
• Eight-person suite: 18 occupants
• 10-person suite: 18 occupants
• 14-person suite: 24 occupants
• Apartment/Townhouse: 24 occupants

Visitation and Guests

After move-in day, non-student visitors are not permitted to enter the residence halls or residential units. Residents are restricted from providing access to their unit to anyone other than other residential students and community students or college officials commuting students (not community).

One-Card Access

Card access to the building is restricted to allow only assigned residents access their building 24/7. Residents should meet their visitors at the entry door of their building.

Social Gatherings

Students who host gatherings that do not comply with college policy or CDC guidelines, or create an environment where these policies can be violated may face removal from housing for the remainder of the semester.

Students with a disability or disabling health condition that results in eligibility to request as a specific housing accommodation, can request ADA accommodations through the Office of Accessibility.  The Office of Accessibility has specific guidelines regarding their approval process and required documentation.  Students can review this information on the:  Office of Accessibility’s website.

All residential spaces have air conditioning. The air conditioning in campus buildings is turned on in early May, when the outside temperature is consistently above 75 – 80 degrees. The air conditioning is turned off on campus in late September or early October, when the outside temperature at night is consistently below 65 degrees and the daytime temperature is consistently below 80 degrees.
If a student living in a traditional hall (Caroline, Dorchester, Prince George, or Queen Anne) needs a medical accommodation for assistance with their air conditioning unit, they should submit their request through the Office of Accessibility.

 

Caroline, Dorchester, Prince George and Queen Anne Halls Air Conditioning Guidelines
These buildings are equipped with central air conditioning systems. The building air conditioning systems cannot be operated at times when heating is needed, requiring the buildings to be either in cooling mode or heating mode. Therefore, the air conditioning in these buildings is turned on in early May, when the outside temperature is consistently above 75 – 80 degrees. The air conditioning is turned off in late September or early October, when the outside temperature at night is consistently below 65 degrees and the daytime temperature is consistently below 80 degrees.

Lewis Quad and Waring Commons Air Conditioning Guidelines
Lewis Quad and Waring Commons have climate control systems that maintain a temperature range of 68ºF to 75ºF throughout the year. Window AC units are not allowed in Lewis Quad or Waring Commons. The College will maintain a comfort range of between 68 to 75 degrees. Students with allergy problems would be better served by purchasing an air purifier with a HEPA filter for their room.

Townhouse Air Conditioning Guidelines
Students living in townhouses are responsible for controlling their own air conditioning use so the housemates need to discuss climate control issues among themselves. Window AC units are not allowed.

Students with Mild Persistent or Seasonal Allergies
Students with mild persistent or seasonal allergies will not automatically receive a window air conditioner, regardless of the building. Our window air conditioners do not contain air purifiers and therefore, bring outside air with the allergens into the rooms. Those students diagnosed with allergies are strongly encouraged to bring a personal, portable, air-purifying system that can also circulate the air within their room. Only specific particulate filtering devices such as HEPA filtration/HEPA air cleaners are approved for the residences. Some examples can be found on the website below.

AllergyBeGone Air Conditioners

Residents are not permitted to install outdoor antennas or other devices on the exterior of any residence hall, suite, apartment, or townhouse or in adjacent trees or shrubbery. Under no circumstances may the electrical wiring in a room be altered. Installation or alteration of electrical equipment is prohibited. Fires in student rooms have resulted from electrical defects or careless use of electrical appliances.
The following are appliances which may be operated in student rooms:

• computer and printer (cannot be wireless)
• electric blanket (with heat control)
• personal fan
• hot pot (must have closed heating element), Keurig, coffee maker, small kettle
• suites, houses/apts only: toasters, air fryers (1250W or less), waffle makers and George Forman personal grills
• lamp (except halogen* – LED lamps are preferred)
• refrigerator (less than 5 cubic feet capacity, only one per room)
• microwave (1 per room; 1,000 watt or less)
• personal items: electric shaver, curling iron/straightener/hair dryer (with automated heat shutoff), iron (automated shutoff)
• stereo equipment
• television
• gaming consoles and streaming devices (ex: Roku)

* Halogen lamps have been responsible for a number of housing fires across the country. Halogen bulbs burn three times as hot as incandescent bulbs. They are not permitted at SMCM.

Electrical appliances not included on this list are not allowed and may be confiscated and stored at the student’s expense. No appliances may have an exposed heating element. All appliances must be UL-approved. Candles and incense are not permitted due to the danger of open flame and unattended heat sources. Window air conditioners are permitted only for those students with approved medical reasons who have received written permission from the Office of Accessibility and the Office of Residence Life.

The apartments and townhouses are designed to provide a transition opportunity for returning students. Hence, students living in the apartments and townhouses must have at least junior class standing (50 credits or more at the start of the semester). Exceptions are made for students who must be accommodated through ADA compliance (when space allows), for non-traditional-age students, and for new, incoming transfer students who are at least 20 years old and hold at least 50 earned credits.

Bicycles may be parked in any of the bicycle racks, stored in the bicycle room located on the ground floor of each residence hall, or at the exterior bike racks at Lewis Quadrangle or the breezeways of Waring Commons. For safety reasons, bikes may not be parked or stored in stairwells, hallways, lounges, or public rooms. Bicycles are not to be attached to light poles, benches, or railings on handicap access ramps. Bicycles attached to these items may be confiscated. Bicycles may not be ridden in the residence halls. Motorcycles and mopeds may not be operated or stored in the residence halls, suites, apartments, or townhouses because of the hazards. Contact the Office of Public Safety for information on the registration and parking of bicycles and motor vehicles.

Security in the residence halls is monitored by both Public Safety officers and Residence Life staff. All residences are locked 24 hours a day. Each student has a cardkey (the student’s ID card) which unlocks his/her living area. To gain access to these residence halls, students must use their ID cards at the proximity readers located near the front door and one or two of the side doors. Students may get into their own building anytime using the cardkey system. Visiting students with a valid student ID can get into a building using the cardkey system until midnight.

• Students living in the traditional residence halls are issued a key which opens their individual room door.
• Students living in Lewis Quad will be issued a key that operates the outside suite entry door as well as the student’s assigned bedroom.
• Students living in the Townhouses will be issued a key that operates the outside front and back entry for Townhouse Greens).
• Students living in Waring Commons will be issued a key that operates the door to the student’s assigned apartment or suite and the student’s assigned bedroom door. The outside entry doors at Waring Commons can be accessed with the cardkey system or the key.

Public Safety officers and Residence Life staff ensure after-hours safety in these areas. Please immediately report lost keys to your RA or the Office of Residence Life in order to ensure the security of your living area. Students should immediately report any problems with their OneCard access to the Office of Information Technology.  Residents should not copy or give their key out to anyone. Students will be charged for lost keys and onecards. Residents are encouraged to lock their doors at all times.

It is your responsibility to keep your room, suite, apartment, or townhouse clean. Obtain any supplies that you will need to keep your home-away-from-home clean. The housekeeping staff is responsible for cleaning rooms prior to occupancy in August and for daily cleaning in the common areas of the traditional residence halls. Personal items should not be left in the common areas (bathrooms, corridors, common rooms, laundry rooms, recreation rooms) as this makes it much more difficult for the housekeeping staff to complete their work. On weekends, only a light touch-up is done in the buildings. RAs will take note of cleanliness issues while on their nightly rounds. RAs will notify at least one person in the hallway or suite of the following problems (this list is not exhaustive): excess pizza boxes, newspapers, magazines piling up, garbage not taken to the dumpster, dishes or personal belongings left in the bathroom sinks, on the countertops, or on the floor. The residents will need to correct the problem immediately.
Housekeeping staff will go into the suites (Lewis Quad and Waring Commons) twice a week to clean the common bathrooms as long as the bathroom area is accessible (personal items should not be left on the countertops, in the showers, on the floor, in the toilet stalls, etc.). Please note: residents are responsible for cleaning the private bathrooms in the LQ suites. In order to ensure that the housekeepers can adequately do their jobs, residents will be held accountable for cleanliness in their suites, particularly for cleaning the common living room area. Housekeeping staff will not clean this area. It is the responsibility of all members of each suite to ensure that the common areas in the suite (study room, bathroom, and stairwell, if appropriate) are clean, sanitary, and safe for the occupants. If a resident notices an unsafe condition, it should be reported to Maintenance or to an RA in a timely manner. Continuing problems with cleanliness issues in the suites may result in:

• Regular, unannounced inspections
• Students (not housekeepers) being held accountable for cleaning the common areas of the suites
• Billing suite residents for excessive trash removal
• Judicial action
• Housekeeping does not provide cleaning services in the Waring Commons apartments or the Townhouses. Residents are responsible for cleaning their units regularly.

When vacancies occur in a student room, the remaining student may be required to accept another roommate or be reassigned to another room. Students will receive notice prior to another student moving into the vacancy and should contact the Office of Residence Life before reassignment if they have a specific roommate that they would like to request. Consolidation is required to provide adequate housing to as many students as possible. This can occur during semester breaks and during the academic terms. Student with vacancies in their assigned space will be added  to the “Vacancy List,” which can be shared with students who require re-assignment. The goal of this process is to allow students to consult with each other first, but this can happen administratively if needed.

Any structural modification, alteration, or addition to the interior or exterior of rooms or townhouses is strictly prohibited without written authorization from the Office of Residence Life and the director of Physical Plant. Residents are not permitted to extend or hang objects from the windows or doors. Residents are also prohibited from making any alteration to their room or townhouse that could result in a fire hazard, fire code violation, or other dangerous situation.

Hanging Pictures

• When hanging pictures, we recommend that residents use the poster mounts or tacks, provided by the Office of Residence Life, on their walls.
• Repairs resulting from damages caused by using other devices will be charged to the residents in the room or unit.
• All residents should avoid using duct tape and double-sided foam tape to hang pictures on painted or wooden surfaces. The residue left when the tape is removed is impossible to eliminate and will add significant costs to damage billings.
• In order to avoid chipping the paint and causing other damages, use removable mounting tabs (for example, Magic Removable Mounts, available in the CampusStore) to put up posters, etc. on the walls.

Holiday Decorations
Students may decorate their rooms and hallways for holidays.

• All decorations must be UL-approved and marked “flame resistant” or “flame retardant.”
• Live trees and greenery, and decorations containing crepe paper or pyroxylin plastics may not be used.
• Nothing should be attached to or touch the ceilings or floors, especially in the hallways (exception: decorations with a stand securely placed on the floor).
• Open flames are not permitted.
• Twinkle lights may be strung along the walls.

Fire Safety

• One extension cord per outlet is permitted, with only one device plugged into the cord (that is, the cord is NOT there to provide additional outlets) and is only temporary, not stretched across doors, floors, under rugs, etc.
• Nothing should block a light fixture or smoke detector at any time.
• Students are not permitted to decorate exit doors, door handles, electrical equipment (including lights, panels, and switches), fire protection equipment (including alarms, extinguishers, lights, panels, or smoke detectors), stairs, stairwells, and windows.
• Due to fire safety regulations, students are not permitted to block light fixtures or smoke detectors with tapestries or other material. Because windows and doors must be accessible in the event of a fire, students may not hang material in a manner so as to block easy access to these egress points.
• Students are not permitted to run electrical cords from interior outlets to exterior spaces (including but not limited to hallways and patios/poritcos)

This is defined as failure to comply with directions given by a Residence Life staff member or other College official, or to use any type of harassment or abusive language toward any Residence Life staff member or College official in the performance of assigned responsibilities. Such conduct is subject to referral for disciplinary action.

Residents may not use electrical extension cords more than eight feet in length or four-way plugs in the outlets; both these practices may cause an electrical overload and fire hazard. All electrical extension cords must be UL-listed.

St. Mary’s adheres to fire codes as noted in the NFPA Inspection Manual (seventh edition). As such, personal property cannot be left in corridors as “All paths of travel from any part of the building must allow the occupants to travel safely without obstructions to the exits.” (NFPA, p. 351). An obstruction includes any property (permanent or temporary) that may impede egress, including, but not limited to ,gates on patios, chairs in front of doors, shoes left in a hallway.

Furniture from suites, apartments, townhouses, residence halls, DPC, or other College buildings must remain indoors and not be moved to other locations (for example, for seating on the track or on Townhouse Green). Lounge furnishings are provided for the use of all residents and guests. Students must not move lounge furniture from its location in the residence halls. Students who violate this policy will be subject to a furniture  recharge and additional disciplinary action.

Graduating seniors, residence life staff, ushers, summer employees, food service, and maintenance personnel who are resident students are the only individuals permitted to remain in housing just prior to Commencement.
Seniors who are returning to SMCM in order to participate in Commencement exercises should contact the Office of Residence Life by May 1 to obtain College housing for Senior Week. The residence halls and suites close at 3:00 p.m. on Commencement Day, and the Townhouses and Apartments close at 5:00 p.m.

A resident’s guest (whether a student from another area, commuter, or someone not affiliated with SMCM) may stay no more than four days in a given month and at no time should a roommate be displaced.  Residents are responsible for informing their guests of College policies and are also responsible for the behavior of guests while on campus. Guests who are not members of the SMCM College community and who are in violation of College policies may be asked to leave the campus, and hosts may face disciplinary action. Overnight guests (anyone who is staying on campus after 8pm but is not a resident) must register to stay prior to their arrival. The college also enforces the following occupancy limit per residential space:

• Residence hall single: 4 occupants
• Residence hall double: 7 occupants
• Six-person suite: 16 occupants
• Eight-person suite: 18 occupants
• 10-person suite: 18 occupants
• 14-person suite: 24 occupants
• Apartment/Townhouse: 24 occupants

Purpose
To prevent students from moving off-campus for one year and then moving back on-campus.

Rationale
In recent years, a number of students have moved off-campus during the sophomore or junior year simply because they could not get assigned to a townhouse or single room. They live off-campus until they can obtain a townhouse or single room. Those students who live on-campus throughout their first three years should have priority for apartment or townhouse spaces or single rooms over students who live on-campus, then off-campus, then on-campus again.

Procedures
Room selection for returning students (for the next academic year) takes place in March (contracts are due in February). Students currently living on-campus or who are participating in an approved College-sponsored, off-campus program (Study Abroad, NSE, distant internship) may select housing during this room-selection period.
All forms for housing (townhouse, special housing request, single room, room draw) will include a space for each applicant to indicate his/her current on-campus housing assignment. This information will be verified by the Office of Residence Life. Applications which include a commuting student may not participate in the room selection process.

• Newly admitted students have the next priority for housing. Their assignments are made in June.
• Commuting students may request to be wait-listed for spaces that become available during the summer, after new students have been housed.
• Commuting students may submit a special request to obtain housing with returning students for special, extenuating circumstances. Such requests must be submitted to the Office of Residence Life by February for the fall semester and October for the spring semester. A staff member will notify students of the decisions granting or denying the request in early March or November.

The College reserves the right to temporarily suspend this policy when warranted by housing demands.

In the interest of safety and damage reduction, hall sports are prohibited. Please refrain from throwing balls, frisbees, or other items in the building. Additionally, students should not do the following: wrestle, box, hit or putt golf balls, bowl, play hacky-sack, hockey, or soccer, engage in water fights or water slides, skateboard, rollerblade, ride bicycles within the buildings, or engage in any sporting activity that threatens the safety of others or the destruction of property.

All students should have health insurance. Many families carry health insurance that provides coverage to dependents while full-time college students. While St. Mary’s College does not contract with any health insurance provider to offer policies for students, there are health insurance provider who will. Students who need assistance finding/securing health insurance, should reach out to the Wellness Center to speak to the Case Manager.

Residence Life staff will conduct health and safety inspections when we close for Thanksgiving Break (November), Winter Break (December), and Spring Break (March). We will focus on fire safety concerns, health & safety issues, and use these inspections in an effort to reduce end-of-the-year damage billing. If we catch potential problems earlier than May, that will help with the transition from academic year to summer-housing use, thus reducing the amount of time we spend on room inspections and damage billing.
Staff members will post notification flyers at least three days prior to each H&S inspection. Staff will write in the specific date and time of the inspection (residents do not need to be present). Staff will do a visual inspection of the room and will not open drawers or closets. Staff will be checking for:

• General cleanliness (especially in the apartment and townhouse kitchens and bathrooms)
• Disabled smoke detectors
• Overloaded electrical outlets
• Tapestries blocking lights, smoke detectors, doors, windows
• Excessive trash
• Evidence of pets, smoking, candles, incense
• Unauthorized appliances or lofts
• Obvious damage to College property
• Belongings improperly stored in HVAC closets (Townhouses only)
• Condition of the carpet (Townhouses only)
• Properly charged fire extinguishers (Apartments and Townhouses only)

RAs will note issues and concerns initially, share this information with residents, give the residents at least one week to correct the problems and then re-inspect. While residents may not make repairs to holes, etc., they must remove all other problems cited, such as tapestries, microwave, pets, etc. If the corrections are not completed, the RA will submit an incident report for follow-up.

Returning students complete the room and meal plan selection process in late February/early March for the following fall semester. New students are matched with roommates and assigned to housing in June for the fall semester, and late December/early January for the spring term. Returning students must submit a $200 housing deposit (electronically, or in-person at the Business Office) and a signed housing contract (electronically via the Residence Portal) in order to be eligible for housing for the next academic year. Housing contracts are available online through the Portal system, in the Office of Residence Life, and from Residence Life staff members. Applications for suites, apartments, townhouses, and single rooms, as well as special housing request forms, are available online.

All contracts and applications for townhouses, apartments, single rooms, special housing requests, and suite applications must be submitted to the Office of Residence Life through Residence Symplicity.com.

Students requesting to be released from the Housing Contract due to participation in a College-approved program (for example, internship site outside of St. Mary’s County, study abroad, NSE), or who are graduating, are automatically approved with no financial penalties. Housing deposits will be transferred to the semester in which the student returns to the College. Students who transfer or withdraw from the College are released from the Contract and must pay liquidated damages as noted below. A committee made up of faculty, staff, and a student representative will usually review requests from students who want to be released from the Housing Contract in order to live off campus, based on medical or financial need. Written requests to be released from the Housing Contract are due in the Office of Residence Life according to the following schedule:

For release for the spring semester:

• December 1: No financial penalties
• December 2 – January 1: Assessed 10% of semester housing cost
• January 1 – Start of fall semester move-in period: Assessed 20% of semester housing cost
• After classes have started: Assessed based off of the College’s standard refund rate

For release for the fall semester:

• June 1: No financial penalties
• June 2 – July 1: Assessed 10% of semester housing cost
• July 2 – Start of the fall semester move-in period: Assessed 20% of semester housing cost
• After classes have started: Assessed based off of the College’s standard refund rate

Students who take a leave of absence or withdraw after classes begin are subject to the standard refund policy (refer to the College Catalog for more information). Students who decide to move off-campus after classes begin are assessed the full-semester cost for their room.

Students must remember that it is the College’s goal to be at 100% occupancy. The College budget is built, in part, on having a certain number of students living on-campus throughout the academic year. The College has financial obligations that must be met (for example, payment to contractors, salaries, equipment purchases) and must therefore hold students liable for their financial responsibilities. At the same time, there are occasional extenuating circumstances, beyond a student’s control, that may have an impact on his/her ability to live on campus.

A $200.00 non-refundable deposit for housing is due before students are assigned to campus housing. The deposit can be submitted online via the Portal system, or cash, checks, money orders, and credit cards (except Visa) will be accepted at the Business Office. The deposit is credited toward the next year’s housing fee.

Students interested in moving into a different room, suite, apartment, or townhouse, commuters desiring on-campus housing, and students with special requests are encouraged to contact the Office of Residence Life to be put on the Housing Wait List. Students will be taken off the Wait List as space becomes available. Students already assigned to College housing who want to switch rooms and new students who are guaranteed space have priority for housing over commuters.

If you have a need for student health insurance, visit the health services website.

Cooking is not permitted in student rooms; please use the kitchen facilities. A limited supply of cooking utensils can be signed out from the residence hall staff. Be sure to clean up after using the kitchen and its utensils.

Due to safety concerns and problems, homemade and/or privately purchased lofts and bunk beds are not permitted in the residence halls, suites, apartments, and townhouses. Bed frames in Dorchester and Queen Anne can be lofted (if required) using College-provided lofting kits.  Bed frames in all Residential spaces can by our Physical Plant staff after move-in; students should not attempt to bunk/lift their own eds. Mattresses and bed frames should not be elevated unless using a College-issued lofting kit or bunk bed pegs. (For example, bed frames are not to be raised up on cement blocks, placed on top of dressers, desks, or wardrobes, etc.).

Each year a resident must pay a non-refundable maintenance fee of $50. The maintenance fee includes, but is not limited to, costs for any breakage, damage, loss of College property, default on townhouse utility payments, and any other financial obligation owed to the College. Students are responsible for damages that occur in public areas of their residence unless the damage can be attributed to specific individuals or groups. Students receive itemized statements of any charges assessed to their accounts. If these charges exceed the maintenance fee, the student will be billed the difference. Students who cause excessive room or common-area damage (in the residence halls, $150 or more; suites, townhouses, and apartments, in excess of $300) may have their Housing Contract revoked and face additional disciplinary action.

Students living in the residence halls and suites are required to hold an unlimited meal plan or a 250 (125 per semester) plan. Medical reasons for meal plan exceptions must be documented and approved by the Office of Accessibility. The Office of Accessibility staff will determine if an accommodation for a decreased meal plan or a meal plan waiver is appropriate.

Purpose
To guarantee students on-campus housing for four academic years (starting with their matriculating year).
Rationale
In recent years, the number of bed spaces for new, incoming students has been reduced due to the increased number of ninth-semester (and more) students continuing to live on-campus. The residential experience is designed to move students developmentally to living more independent and responsible lifestyles. It is assumed that new, traditional-aged students would benefit more from living on-campus than older students who have already experienced the on-campus housing environment. The apartments and townhouses were designed to be a transitional living unit, preparing students to move off-campus. They were not designed for the same students to live in for two or three years. By guaranteeing space for only four academic years (post matriculation), more apartment and townhouse spaces are available to more students, thus opening up spaces in the residence halls for an increased number of younger students.
Procedures

• Returning undergraduate students are guaranteed on-campus housing, pending the submission of a housing deposit and Housing Contract by the published date in late February. All new undergraduate students are guaranteed on-campus housing, pending the submission of the College deposit May 1 and Housing Contract submission by June 1.
• For any returning student signing up for on-campus housing, the number of semesters they have lived on-campus (and were eligible for living on-campus) will be verified by the Office of Residence Life.
• A student is guaranteed on-campus housing for a total of eight semesters post-matriculation, beginning with the first completed semester in which he/she is registered and enrolled as a full-time student.
• Students who transfer into the College or who enroll in College housing after their first semester as a student may have their housing residency reduced based on their entry year.
• Students wanting to live on-campus after the eighth semester of eligibility, or who participate in a graduate degree program, will only be eligible to be placed on the housing wait list for space that may open up during the summer, after newly admitted students are housed. Housing contracts for students who wish to live on-campus after their eight eligible semester may not be permitted until after June 1.
• Students who need to stay after 8 semesters of eligibility, or who participate in non-undergraduate degree programs, are not guaranteed on-campus housing, and may not complete their housing contract until June. Students in this category should submit a request in writing to the Office of Residence Life before/by June 1 to receive access to the housing contract as space allows. Requests will be reviewed on a case-by-case basis after Housing Selection for Returning Students has ended and after new students are placed. A staff member will notify the student of the decision that grants or denies the request.

The College reserves the right to temporarily suspend this policy when warranted by housing demands.

St. Mary’s College of Maryland recently instituted an Open & Inclusive Housing Policy which allows students of different genders to live in the same room in select residences. Eligible residences include suites, townhouses, or apartments. In addition, the first floor of Prince George’s Hall has also been designated an Open & Inclusive Housing floor.

Painting of the hallways and individual rooms is not permitted. However, recreation room murals may be considered by the Office of Residence Life in conjunction with the Physical Plant Department and the Office of Conferences and Events. All requests should be submitted (along with a detailed design and color scheme) to the Office of Residence Life.

Due to code regulations, the number of people permitted in a given residence is limited as follows:

• Residence hall single: 4 occupants
• Residence hall double: 7 occupants
• Six-person suite: 16 occupants
• Eight-person suite: 18 occupants
• 10-person suite: 18 occupants
• 14-person suite: 24 occupants
• Apartment/Townhouse: 24 occupants

A party is considered to be a gathering of 10 or more persons. Throughout the party, all guests with alcohol must be at least 21 years old and must remain behind closed doors (within the room, suite, apartment, or townhouse). Individuals are not permitted to drink in the stairwells (including in the suites) or in lobbies, common rooms and lounges at any time. The noise level should be kept to a minimum so as not to disturb neighboring rooms, suites, apartments, or townhouses. Unacceptable noise levels will be determined by Residence Life and Public Safety staff and are often based on “noise complaints” issued by other residents in the area. All College rules, regulations, and policies must be upheld. The hosts (residents of the room, suite, apartment, or townhouse) will be held responsible for the behavior of their guests, invited or not invited, and any violations of policy. If problems develop with invited or uninvited guests, the hosts should contact the Residence Life or Public Safety staff member for assistance.

The following are reasons, either in combination or by themselves, for a Residence Life or Public Safety staff member to request that the residents of a room, suite, apartment, or townhouse disperse their guests and end a party:

• The number of guests is determined to be in violation of fire and safety code standards.
• It is determined that guests are being charged for attending the party or for the alcohol that is being provided.
• It is determined that there is a keg or multi-liter container in or around the room, suite, apartment, or townhouse.
• It is determined that there are underage guests who are consuming alcohol.
• Damage has been caused and can be attributed to guests at the party.
• The noise level is determined to be disruptive, either by complaints from neighboring residences, or by a staff member.

It is expected that the hosts of a party will help facilitate its disbursement, with the assistance of Public Safety or Residence Life staff members. It is expected that all guests will leave in an orderly fashion and comply with directives of staff members.

In order to live in campus housing, students are required to be full-time, degree-seeking students in good standing. Students who drop below full-time credit (12 hours) must submit a written request to the Office of Residence Life College housing. Last-semester seniors who need fewer than 12 credits to graduate must also submit a written request. If permission is granted (based on the reason for the request and past behavior), the student will have to continue to pay the full-time tuition rate, remain registered for at least eight (8) credits, and maintain exemplary behavior or face the loss of housing privileges. Before dropping below 12 credits, students are strongly advised to discuss this matter with their parents to ensure that health, dental, and homeowner insurance policies will not be affected. Some insurance companies will provide coverage only if the student is registered as a full-time student. Please keep this information in mind and plan accordingly.

The College shall exercise all reasonable effort to protect the personal property of students. However, the College is not responsible for loss or damage to personal property. Students should record descriptions and serial numbers of valuable possessions and have personal property insurance. Personal items such as bicycles and electronic equipment may be registered with Public Safety.

Students are responsible for ensuring that the condition of and activities occurring within their assigned residence rooms are in compliance with all conduct standards and other expectations outlined in To The Point, the Resident Student Handbook, the College web page, and the Housing Contract. Residents will be held accountable for any disciplinary infractions occurring within the confines of their designated living space, regardless of whether or not they were present at the time of the incident, if it can be established that their action(s), or lack thereof, contributed directly or indirectly to a violation and or it is reasonable that they would know a violation is occurring. This responsibility also applies to other areas that include, but are not limited to, adjacent living spaces, shared room/floor spaces, lounges, residence entrances, and the residence community in general. Students should, therefore, remember to lock their doors in order to prevent unwanted, prohibited, or illegal intrusions, visitors, events, or incidents; avoid giving their personal room key and/or ID card to others; avoid allowing anyone who should not be in the residence to enter; report all suspicious activities and/or security liabilities such as lost keys, propped doors, broken windows, etc.; and ensure that guests/visitors understand and abide by all St. Mary’s College conduct standards, policies, and regulations outlined in the documents noted above.

College Pet Policy
In order to provide a safe and a healthy environment for members of the campus community to study, work and live, to comply with local animal ordinances, and to ensure public safety, it is the policy of the College to restrict animals from all campus buildings. One of the areas of concern for the College is the continuing presence of unauthorized pets on campus. Current College policy states that pets and other animals are not permitted in any College building because of health and safety concerns for students, faculty, staff, and visitors. Animals as pets are not permitted in any campus building, including residence halls, classrooms, and public spaces. Animals in buildings may present health problems very different from those encountered in the home. The influence of these animals on the comfort and health of others should be a matter of concern to all in the campus community, and should be considered above the personal satisfaction of keeping a pet. Many persons are deathly afraid of pet animals, especially dogs, and when they enter a residence hall, office, lab, or classroom it should be their right not to have to encounter a dog or other pet in the foyer, lounge areas, or a corridor. Abandonment of pets, especially cats, continues to be a problem. This usually occurs just before long vacations or at the end of a semester.
Exemptions are granted for service animals which assist people with disabilities, are used in education or research projects, or for full-time, live-on professional staff who have been given written permission by the dean of students/director of Residence Life. Resident students are permitted to have non-meat-eating fish and non-venomous reptiles in closed aquariums in their assigned room; tank/aquariums should not exceed 20 gallons and live feed (insects, fish, etc.) is strictly prohibited. Animals that are temporarily on the grounds must be licensed and under the control of the owner (leashed) at all times. Pets should not be left in cars (due to the potential of problems from heat or cold), and are not permitted to be “tied up” outside of buildings. Pets found tied up or running loose on campus may be taken by Animal Control. Faculty, students, and staff must also ensure that their visitors abide by the College’s pet policy. It has become necessary to strictly enforce this policy for all students, faculty, and staff in order to be in compliance with state laws and regulations, and the College’s policy.
Therapy, Companion or Emotional Support Animals
These are animals that have been prescribed as treatment and, while they may be an integral part of therapy, they generally do not assist the individual in the activities of daily living. They may or may not be trained and certified. They are not considered to be service animals and do not have the rights of service animals. Students that wish to have an Emotional Support Animal in housing should contact the Office of Accessibility to learn about the accommodations process regarding ESAs. Once an ESA is approved as a reasonable accommodation through the Office of Accessibility, the student will work with the Director of Residence Life to complete any additional required paperwork before bringing the animal to campus. Therapy animals are not permitted in housing.
Athletic Events
St. Mary’s College of Maryland is concerned for the health, well-being, and comfort of all fans attending NCAA athletic events as well as all student athletes, coaches, and officials participating in NCAA athletic events. Pets and other animals are prohibited at St. Mary’s College of Maryland athletic events. Any person found with an animal or pet at a St. Mary’s College of Maryland NCAA athletic event will be asked to leave the premises. This excludes service animals, which are allowed per College policy, with proper documentation.
Minimum Expected Sanctions
Commuting Students

• Students may not bring their pets to campus while attending classes, except as noted above.
• Pet owners may face a $250 cleaning/extermination charge, community service hours, and/or education project.
• Repeat offenders face disciplinary probation and residence hall facility restriction or suspension.

Resident Students

• The owner of the pet faces a $250 cleaning/extermination charge, community service hours, and/or education project.
  Repeat offenders will face loss of housing, disciplinary probation, and/or suspension.
• Residents who permit unauthorized pets in their room, suite, townhouse, or apartment face community service hours after their first offense and repeat offenders face disciplinary probation.

Your cooperation in following this policy is appreciated and will help to create better working conditions for our employees and reduce concerns about personal safety and problems and inconveniences associated with allergies, fleas, odors, and damages.

The older Townhouses (Townhouse Green) have flat surfaces, porticos, above the front door. For safety reasons, Townhouse residents are not to sit, stand, lie upon, or place items on the porticos. Stay off the porticos!

The following items are prohibited in and around the residence halls, suites, apartments, and townhouses. This list is not all-inclusive. The Office of Residence Life reserves the right to prohibit items and practices which may not appear on the list but which are deemed hazardous or unsanitary.

• Firearms or weapons of any kind – including guns, BB guns, air guns, bows and arrows, and knives with a blade of 3″ or longer
• Explosives or fireworks of any kind
• Volatile liquids including, but not limited to, propane gas fuel, paint, paint thinner, and turpentine
• Non-UL-approved multi-outlet plugs
• Beer kegs and “party balls”
• Gasoline motors, including motorcycles and mopeds
• Open burning elements, including cigarettes, pipes, candles, and incense
• Waterbeds, hot tubs (including homemade), saunas
• Electric heaters
• Gas grills
• Air conditioner
• Flammable or non-UL-approved decorations, including live Christmas trees
• Unsanitary items
• Dead animals or live feed for emotional support animals and approved pets
• Major weight-lifting equipment
• Illegal drugs and drug paraphernalia
• Objects placed on window ledges or dangerously hung from windows
• Appliances which exceed the rated outlet capacity of 110V, 15 amp, or are considered fire hazards including, but not limited to, the following: crock pots, hotplates, toaster ovens, electric frying pans, toasters, submergible heating coils, and halogen lamps

SMCM is not responsible for theft, loss, or damage to students’ personal property. Many families have homeowner policies that may cover personal belongings while students are attending college. Be sure to check with your family to see if your property is covered. While incidents of theft do occur, most involve rooms left unlocked by a student or an outer door propped open.

Quiet hours are 11:00 p.m. to 8:00 a.m., Sunday through Thursday and on weekends (Friday and Saturday), from 1:00 a.m. to 10:00 a.m. During these hours, noise must be kept to a minimum in and around the living areas (including DPC). However, courtesy hours are always in effect, and residents should respect the rights of others who wish to sleep or study. Stereo speakers may not be directed out the windows due to the possibility of disrupting classes. Amplified music is not permitted in the near vicinity of the residences (for example, on Townhouse Green, inside Lewis Quad, within the Waring Commons complex, or adjacent to a residence hall). Sound equipment that violates the quiet hours policy may be removed from the resident’s room. Residence hall wings may establish additional quiet hours by a two-thirds majority vote. Bands, amplifiers, and/or amplified music are not permitted in the traditional residence halls. These areas are not suited for this type of activity. Arrangements for more appropriate performance space can be discussed with the Music Department or the Office of Student Activities.

• Student bands are allowed to rehearse in the suites, apartments, and townhouses Tuesdays, Wednesdays, and Thursdays from 3:00 p.m. to 7:00 p.m. and Saturdays from 12:00 p.m. to 5:00 p.m.
• In all residence units, quiet hours are in effect for 23 hours during final exams. The one-hour “study break” will be determined and published by the Office of Residence Life.

Students with quiet-hour complaints should do the following:

• Work out the concern with those involved. Ask them to please keep the noise down and explain why it is important to you to have a quiet atmosphere.
• If that fails to solve the problem, talk to a resident assistant or the RHC. He/she will intervene to reduce the conflict and address the concern. The residence life staff should not be contacted unless the residents have tried to discuss the concern first.
• If necessary, the staff member will file an Incident Report. Disciplinary action may follow.

Students who are not living on campus for the above reasons may request housing for the semester they return to SMCM. To apply for housing, students must submit their housing deposit and Housing Contract by the following dates:

Spring semester occupancy:
November 1
Fall semester occupancy:
February 1

Housing preferences cannot be guaranteed; however, every effort will be made to honor requests submitted by the deadlines. Please note that housing is usually very limited; therefore, it is important that students returning to SMCM submit their deposits and contracts by the above deadline. Failure to do so forfeits any guarantee for housing. Students are strongly encouraged to submit the deposit and contract prior to leaving campus.

Room changes are only permitted after the first two weeks of the semester and after roommates have participated in a mediation process with their Resident Assistant, Residence Hall Coordinator, or (as needed) a professional member of the Residence Life staff, and only if space allows for the change. Students can only be approved for a room change by a professional staff member in the Office of Residence Life and students cannot change rooms without written approval by the staff member. Once approved, the student must follow the check-in/check-out procedures provided to them, which could include a room inspection. Students must complete their room change within 72 hours of their approval. Students who change rooms without authorization may be required to return to their original room and may be subject to disciplinary actions. Students are expected to make attempts to solve any roommate disputes/disagreements/concerns that may arise through the year. The Office of Residence Life has created a roommate agreement form for students to use to start the conversation about living habits. The agreement will prompt students to have an open discussion regarding study habits, hygiene/room cleanliness, sharing items, guests, etc. The Roommate agreement is essential to starting a good roommate partnership and is required at the start of each semester. Links/codes to virtual agreements are available in all residentials spaces. If roommates cannot come to a consensus of an issue on their own, a roommate mediation may be facilitated by the Resident Assistant staff (trained peer leaders). This facilitated discussion will allow both roommates to speak openly about concerns they are having and can result in an updated/altered roommate agreement. Students are reminded that conflict usually doesn’t resolve overnight and the work of living well together takes time and effort from all parties involved. Roommate agreements can/should be reviewed periodically and updated by roommate pairs to reflect evolving needed and preferences as students learn to live together. The Resident Assistant staff is available to assist with the mediation process and roommate agreement updates as requested. The Office of Residence Life strives to educate and empower students to communicate their needs, appropriately confront conflict, and contribute to compromise in order to build the necessary skills they need to positively engage with their communities during and after life on campus.

College officials, including Residence Life staff members, reserve the right to enter a student’s room, locked or unlocked, at any time it is deemed necessary, for policy enforcement, health & safety inspections, maintenance and repairs, concerns about fire safety or the well-being of the occupants, and other similar emergencies. College officials and Residence Life staff will attempt to notify residents in advance.

Each residence hall room and unit is inspected by the Residence Life staff for major repairs prior to the opening of the halls in the fall term. Residents are expected to inspect their bedroom and common rooms within their unit for any and all damages and fill out a Room Condition Report (RCR) accordingly through The Residence Website. Failure to fill out an RCR may result in financial charges for damages that were previously un-reported. Residents may not make any repairs to College property.
At check-out (after a room change or at the end of the year), the room will be inspected again by the Residence Life staff to determine the damages and charges, if any, to be assessed to the residents for repair or replacement of items damaged or lost during their occupancy. Except for normal wear and tear, items noted at check-out that were not noted at check-in will be billed back to the assigned residents. When individuals responsible for damages cannot be identified, all the residents of the room, suite, apartment, or townhouse will be held liable.
Failure to complete a “Room Condition Report” and the inspection process can result in a $50 fine. Personal belongings left in any room, suite, apartment, or townhouse after the space has been vacated will be discarded and responsible students may be fined.

For students officially withdrawing or taking a leave of absence from the College, a refund schedule for tuition, room, and board is available. Students who withdraw from housing but remain enrolled in the College are also eligible for refunds based on the College’s established refund schedule. Please refer to the College Catalog for more information.
There is no room refund for students who are removed from housing due to a housing contract violation or judicial sanction (housing revocation, suspension, or expulsion). The meal plan charges will be prorated on a weekly basis based on the official date of departure from housing or the effective date of the restriction, suspension, or expulsion as noted by the student conduct officer.
For more information, please review the housing contract and the College Catalog.

A limited number of single rooms are available in each residence hall. Singles are assigned first in compliance with ADA Housing regulations, then by seniority based on earned credits.

• Students seeking Accommodated singles under ADA guidelines for medical/mental health reasons must provide required documentation to, and be approved by, the Office of Accessibility.
• The Housing Accommodations Committee will review the provided documentation regarding the single room request to determine eligibility.
• Single rooms are not guaranteed to any student and are only assigned as space allows.
• Students seeking convenience single rooms should take part in the housing selection process in the Spring Semester.
• Single room requests can be accommodated in designated single rooms in the Traditional Halls and in the designated single suites in Lewis Quad (apartments also consists of single room options).
• Students living in rooms that become a solo room mid-semester or after the selection process, should review the consolation procedure. Rooms that are designed to be double rooms (in townhouses, suites and traditional halls) should remain as double rooms.

In the resident facilities, solicitation and selling (for example, merchandise, food, magazines) door-to-door, from a student room, or in a public area is not permitted without authorization from the Office of Residence Life. Soliciting by telephone or by using the all-student e-mail system is also not permitted, and students should not assist vendors who attempt to enlist students by telephone or e-mail to arrange campus canvassing. Residents should contact Residence Life staff members when unauthorized solicitors are canvassing in College housing, including people selling pizzas, perfume, candy, T-shirts, magazines, etc.

The College has no storage space for personal belongings. No room furnishings can be placed in storage. All College furniture must remain in the room, suite, apartment, or townhouse. Be sure to lock your doors to guard against theft of personal property. Also, make sure you or your family has adequate insurance to cover loss or damage to personal property. Several self-storage facilities are available in Lexington Park. Each townhouse unit contains one storage closet. HVAC closets and attic crawl spaces must NOT be used for storage. In Waring Commons, hot water heater rooms, mechanical rooms, and attic spaces must NOT be used for storage.

St. Mary’s College of Maryland permits string lights under the following conditions:

• All lighting sets must bear UL listing tags
• Lighting sets are prohibited in corridors, around room doorways, and may not be hung from ceilings
• All lighting sets must be examined before use to detect frayed wiring and other issues that could create a fire hazard. Any defective sets must be discarded
• Lighting sets may be used on artificial trees or displayed around room windows
• Lighting sets must be turned off when the room/unit is unoccupied
• Lighting sets cannot be in contact with draperies or combustible decorations
• Lighting sets cannot be plugged into an interior outlet and strung through a window or door frame for exterior lighting.

Study rooms are available in each residence hall and are to be used for study purposes only (except for overcrowding situations). These rooms are not intended for socializing or recreation. Students are expected to respect the needs of fellow students using the room for study.

All residence hall students should put their trash directly into the dumpsters, located near their residence hall as noted below:

• Calvert: East parking lot of Anne Arundel Hall
• Caroline, Dorchester, Prince George: Parking lot behind Caroline and Prince George
• Lewis Quadrangle: Entrance to the fire lane near suite 24
• Queen Anne: Queen Anne parking lot
• Townhouses: DPC parking lot, near Trueschler 6, near the entrance to Lot R
• Waring Commons: Centrally located between units 25 – 26

Lewis Quad and Waring Commons residents should not leave trash or personal items in the stairwells at any time due to fire codes. Due to our concern for the health and safety of our students, as well as for College property, students are not permitted to throw trash in the janitor closets.
Dumpsters will be located outside some of the buildings during check-in in August and during exam week in May to assist in trash removal. We ask that you assist the Office of Residence Life and the housekeeping staff in maintaining a clean and sanitary living environment. Students found discarding their trash improperly will be billed for trash removal. Students are encouraged to use the recycling bins located in the laundry rooms or at some of the dumpster pads.
Trash Removal
Residents in the Townhouses and Waring Commons are responsible for trash disposal. Students may keep a trashcan and their recycling unit on their back patio (Townhouses) provided it is emptied on a regular basis. Waring Commons residents should not leave trash or personal items in the stairwell at any time due to fire codes.
The Maintenance Department will remove (at $40 per incident) any trash left in front of townhouses, disposed of improperly, or attractive to animals. Five dumpsters are located in the townhouse area, each surrounded by a wooden fence. Trash and recycling bins are centrally located for the residents of Waring Commons (between units 25 – 26). Students are to put their trash into one of the dumpsters. Residents, especially those in the Southern Crescent, should not use the garbage cans in the Schaefer Hall parking lot for trash disposal.
Remember, it is your community. Please keep it clean.
Trash must not be kept in the HVAC mechanical closet or the hot water heater closet.
In the Townhouses, the air intake for the heat and air conditioning is located in this closet, and, therefore, odors will be drawn throughout the entire unit.
Containers for recycling aluminum cans and glass are available at designated dumpster sites. Please recycle!

Opening and closing dates and times for room occupancy are specified on the College calendar and must be observed. Residents are can not check into their residential space early, nor will they be allowed to deliver personal property to their rooms before the residences officially open or leave items behind after they have moved-out.
Residence halls are closed during college breaks (Thanksgiving, Winter, and Spring breaks) and only students with unusual, extreme or pre-approved circumstances will be permitted to remain in housing during these periods. All students must leave by the appointed time. If transportation problems arise, students must make other arrangements. The registration and approval process during the past few years has decreased undesirable activity on campus, thus reducing incidents such as break-ins and theft. Residents should be aware that the Residence Life staff is not available during College breaks, and the College assumes no responsibility. During the breaks, the dining hall will be closed. In case of emergencies, contact the Public Safety Office at ext. 4911. Specific information will be provided before each closing. Please be sure to read and follow the closing procedures.
At the end of the academic year (or if a student needs to vacate campus housing mid-semester), students can check out of their residential space in the presence of a staff member, or use contactless check-out to return their room key, following established check-out guidelines. Failure to do so will result in a $50 improper check-out fine and loss of the right to appeal damage charges. Additional fines will be assessed for students not complying with dates and times for closings. During break closing procedures, with the exception of summer break, students do not need to fully vacate their unit if they are planning to return to the same space.
Residential Spaces close for breaks at the following established times: Thanksgiving Break (Tuesday before Thanksgiving Day at 9pm); Winter Break (Friday of Finals week at 12noon); Spring Break (Friday before the official start of Spring Break at 5pm); Summer Break (for non-graduates, Tuesday before Graduation at 12noon or for Graduates, the day of Graduation following the ceremony). Students may live on-campus during the summer term if enrolled in in-person coursework or working 25 hours per week locally or on-campus.

SMCM has developed a visitation policy that provides for a degree of flexibility to accommodate varying lifestyles. Because some students prefer a restricted visitation policy and others desire a greater degree of choice in entertaining guests in their rooms, roommates must determine their own limitations. Our visitation policy is based on our confidence in the ability and inclination of SMCM students to make mature decisions about their social behavior. We also believe that no individual has the right to infringe upon another’s freedom, privacy, happiness, and safety, and that students are willing to accept both the rights and responsibilities of such a policy.

Open visitation hours are not to be construed as permission for students or guests to sleep overnight in another’s room or to conduct themselves in such a way as to invade a roommate’s privacy and full use of the room. Should such behavior come to the attention of Residence Life staff, disciplinary action may be taken.

Should visitation arrangements lead to problems between roommates, they should feel free, after trying to resolve the problem privately, to ask the Residence Life staff to assist. The staff in turn will participate in the resolution of the problem, which might include, among other things, a change in housing assignments.

Residents are responsible for escorting guests within the building. The College recommends that guests use the Guest/Gender Neutral bathrooms that are located in each residential area. No guest should exceed more than 4 overnight visits on campus per month.

Firearms, BB guns, air pistols, knives of any kind with a blade of 3 inches or longer, explosives, dangerous chemicals, other illegal weapons or items that are used with intention to harm, are strictly prohibited on College premises. If found, the items will be confiscated and the student will be addressed through the conduct system.

For health, safety, and maintenance reasons, windows, frames and screens should not be loosened, propped open, or removed from the windows. Storm windows are not to be removed at any time.