St. Mary’s College of Maryland, in compliance with federal and state laws and regulations governing affirmative action and non-discrimination, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities as defined by law.
- It is unlawful for any minor (a person under age 21) to possess or consume alcoholic beverages
- It is unlawful for any minor to misrepresent or lie about his/her age in order to obtain alcoholic beverages
- It is unlawful for any person to obtain alcoholic beverages on behalf of a minor
- It is unlawful for any person to consume alcoholic beverages on public property unless authorized to do so by proper officials.
Students are prohibited from having kegs and multi-liter containers.
It is the responsibility of all faculty, staff, and students at St. Mary’s College to uphold the conditions of this state law. The College also promotes an active, healthy, social life on campus and accommodates groups that request College facilities for events where alcohol is appropriate.
- For returning students: A $200.00 non-refundable deposit for housing is due before students are assigned to campus housing. The deposit is due by the first Friday in March for returning students. Cash, checks, money orders, and credit cards will be accepted. The deposit is credited toward the next year’s housing fee.
- For new students: A $500.00 non-refundable deposit is due before students are assigned to campus housing. The deposit is due by May 1. Cash, checks, money orders, and credit cards will be accepted. The deposit is credited toward the next year’s fees.
A $50.00 non-refundable maintenance fee must be paid annually. The maintenance fee includes, but is not limited to: costs for any breakage, damage, loss of College property, default on townhouse utility payments, and any other financial obligation owed to the College. Students are responsible for damages that occur in public areas of their residence unless the damage can be attributed to specific individuals or groups. Students receive itemized statements of any charges assessed to their accounts. If these charges exceed the maintenance fee, the student will be billed the difference. Students that cause excessive room or common-area damage (in the residence halls, $150 or more; suites, townhouses, and apartments, in excess of $300) may have their Housing Contract revoked and face additional conduct charges.
Leave of Absence (Also see “Withdrawal from the College”)
- If a student pays a deposit and subsequently is granted a leave of absence before the deposit deadline, the deposit, at the student’s discretion, may be held until such time as the leave of absence is terminated.
- A student who requests a leave of absence after the deadline forfeits the deposit.
- A student who does not return at the conclusion of the leave of absence will forfeit the deposit.
- Students may not bring their pets to campus while attending classes, except as noted above.
- Pet owners may face a $250 cleaning/extermination charge, hours of community service, and/or an educational project.
- Repeat offenders face disciplinary probation and restriction from all residences or suspension.
- The owner of the pet faces a $250 cleaning/extermination charge, hours of community service, and/or an educational project.
- Repeat offenders will face loss of housing, disciplinary probation, and/or suspension.
- Residents who permit unauthorized pets in their room, suite, townhouse, or apartment face community service after their first offense and repeat offenders face disciplinary probation.
Your cooperation in following this policy is appreciated and will help to create better working conditions for our employees and reduce concerns about personal safety and problems and inconveniences associated with allergies, fleas, odors, and damages.
Before classes officially begin, 100% of tuition and mandatory fees will be refunded. As of the first day of classes, mandatory fees are non-refundable.
- 80% of tuition will be refunded only prior to the end of the second week after the official beginning of classes.
- 60% of tuition will be refunded only during the third week after the official beginning of classes.
- 40% of tuition will be refunded only during the fourth week after the official beginning of classes.
- 20% of tuition will be refunded only during the fifth week after the official beginning of classes.
- After the fifth week of classes, no tuition or fees shall be refunded.
For students withdrawing from the College, the room refund schedule is as follows:
- 100% less penalty fee as noted on the Housing Contract before classes begin.
- 80% prior to the end of the second week after the official beginning of classes.
- 60% during the third week after the official beginning of classes.
- 40% during the fourth week after the official beginning of classes.
- 20% during the fifth week after the official beginning of classes.
- No refund after the fifth week following the official beginning of classes, regardless of room occupancy.
Response to Psychological Crises
College students sometimes experience psychological crises that might affect their functioning and behavior. When this occurs, the student is strongly urged to seek assistance at Counseling Services. However, occasionally these crises might escalate to the point that the community is being disrupted. At these times, the student might be hospitalized and/or return home to be under the care of a mental health professional.
If the student’s treatment is short-term and s/he would like to return to the campus, it is important that the College immediately be informed of the situation and professional interventions. The student must immediately grant a Release of Information so that vital information can be quickly and continuously shared between the College and the treating professionals. The treatment information will be reviewed by the director of Counseling Services who will relay it to the dean of students along with a recommendation. If the dean decides that the information from all sectors merits the student’s return to campus, then permission will be granted with appropriate safeguards. If not, then the student will need to take a leave of absence for a longer time period.
If a student takes a leave of absence from the College due to a mental health concern or emergency, then the request for re-admission will be evaluated by the dean to determine whether or not it is appropriate that the student is ready to return to school at this time. The dean’s judgment is based upon documentation of the health and readiness of the student to return and the possible effect on the community. It is in no way a punitive process. Rather, it is an essential educative deliberation at the end of a usually difficult and disturbing experience for those involved. It is intended to be beneficial for all and deserves wisdom and compassion. As such, the process cannot be rushed. To assure adequate review and contact of all those needing to be involved, the necessary information must reach the College at least a month before re-admission is planned to allow for full consideration of the request. This would also give the student enough time to make plans for course registration and housing for the semester.
The re-admission request includes the following:
- A letter addressed to the dean of students from the student describing his/her readiness to return to the campus, including his/her view of the problem’s origin, treatment and resolution.
- Written report(s) from treating mental health professional(s) sent to the director of Counseling Services, fax: 240-895-4937. The report(s) should address the following:
- Presenting complaint(s), symptoms and diagnoses
- Treatment course, including response to treatment
- Recommendations for continued treatment, including medications if applicable. Counseling Services does provide follow-up treatment and medication monitoring. However, it should be noted that these are short-term services and not a long-term resource.
- The potential for harm, to self or others, needs to be addressed in the report.
It is very important that the student share this requirement with his/her treatment professional(s) during their initial meeting and go over the components of the report before the evaluation is sent to the director of Counseling Services (fax: 240-895-4937). If this information is not comprehensive and thorough, then there may not be time for the director to make a responsible recommendation to the dean to permit the student’s return for the requested semester.
The director of Counseling Services will review these reports and consultations as well as the letter requesting re-admission. S/he may call for a personal interview (face to face, or by telephone) with the student to further assess the situation, and, in some cases, may discuss the issues with parents or family. The director will then make a recommendation to the dean.
The dean of students will review the information provided and may seek further input (for example, from Residence Life, Public Safety, Office of the Vice President for Academic Affairs/Dean of the Faculty, the conduct officer, etc.), depending upon each particular situation. When the dean is assured that the student is reasonably emotionally healthy and fully ready and able to handle the psychological, academic, and social pressures of college life, s/he will re-admit the student under conditions deemed supportive. If the dean/vice president does not judge that re-admission is appropriate at this time, then s/he will specify reasons for the decision and what is needed for future consideration.
Effective July 1, 2001, smoking in all residence halls and townhouses is prohibited.
Withdrawal from the College
If students have incurred a damage charge, they will receive a statement from the Business Office. Bills must be paid within 30 days. The one-hour minimum labor charge on any damage call is $26.00. Student costs for damage repair equal the cost of materials plus the cost of labor ($26.00/hour).
If damages are discovered during check-out at the end of the semester, billing will take place then, and the amount billed will be subtracted from the pre-paid damage deposit. Unused damage deposit funds will be credited to the next year’s damage deposit or refunded to students who are not returning to College housing.
Housing Contract Release Requests
Students and parents must remember that it is the College’s goal to be at 100% occupancy. The College budget is built, in part, on having a certain number of students living on-campus throughout the academic year. The College has financial obligations that must be met (for example, payment to contractors, salaries, equipment purchases), and must therefore hold students liable for their financial responsibilities. At the same time, there are occasional extenuating circumstances, beyond a student’s control, that may have an impact on his/her ability to live on campus.
- Firearms or weapons of any kind—including guns, BB guns, air pistols, bows and arrows, and knives with a blade of 3″ or longer except for kitchen use in the townhouses and apartments
- Explosives or fireworks of any kind
- Volatile liquids including, but not limited to, propane gas fuel, paint, paint thinner, and turpentine
- Non-UL-approved multi-outlet plugs
- Beer kegs and “party balls”
- Gasoline motors, including motorcycles and mopeds
- Open burning elements, including cigarettes, pipes, candles, and incense
- Waterbeds, hot tubs (including homemade tubs), and saunas
- Electric heaters
- Gas grills
- Air conditioner (without prior written permission from Health Services and Residence Life)
- Flammable or non-UL-approved decorations, including live Christmas trees
- Unsanitary items, including dead animals
- Major weight-lifting equipment
- Illegal drugs and drug paraphernalia
- Objects placed on window ledges or dangerously hung from windows
- Appliances which exceed the rated outlet capacity of 110V, 15 amp, or are considered fire hazards including, but not limited to, the following: crock pots, hotplates, toaster ovens, electric frying pans, toasters, immersible heating coils, microwave ovens, and halogen lamps
Quiet Hours (Noise in and Around the Living Area)
Residence Hall Opening and Closing Times
- Close Tuesday, November 20 at 10:00 p.m. Reopen Sunday, November 25 at 2:00 p.m.
- Close Friday, December 14 at noon. Reopen Sunday, January 13 at 10:00 a.m.
- Close Friday, March 8 at 5:00 p.m. Reopen Sunday, March 17 at 2:00 p.m.
End-of-year closing schedule for 2013:
- Tuesday, May 7 at 5:00 p.m. for non-graduating students
- Saturday, May 11 at 3:00 p.m. for graduating residence hall and suite residents
- Saturday, May 11 at 5:00 p.m. for graduating townhouse and apartment residents
Open visitation hours are not to be construed as permission for students or guests to sleep overnight in another’s room or to conduct themselves in such a way as to invade a roommate’s privacy and full use of the room. Should such behavior come to the attention of Residence Life staff, disciplinary action may be taken.
Should visitation arrangements lead to problems between roommates, they should feel free, after trying to resolve the problem privately, to ask the Residence Life staff to assist. The staff in turn will participate in the resolution of the problem, which might include, among other things, a change in housing assignments.
Residents are responsible for escorting guests within the building. The College recommends that male guests use the bathrooms on a male wing and female guests use the bathrooms on a female wing. Some buildings have bathrooms for guest use in the lobby.
Each St. Mary’s student is entrusted with the responsibility of upholding community standards, as set forth in the Code, as well as county, state, and federal laws.
In compliance with the Student Right-to-Know and Campus Security Act, Public Law 101-542, St. Mary’s College of Maryland will make available, upon request, a report on graduation rates and a campus security report. Please contact the Office of Institutional Research or Public Safety. In addition, in compliance with the Federal Education Rights to Privacy Act of 1994 (FERPA), staff members cannot discuss conduct cases with parents unless the student submits prior written consent.
Students, as members of the College community, have certain rights. These rights shall include the freedom to pursue educational goals, the freedom of expression and inquiry, the right to privacy and confidentiality of records, and the right to due process as established in the Code of Student Conduct. These rights are subject to the limitations of the Code.
We expect our students to uphold certain responsibilities:
- The responsibility for acting in such a manner as to ensure that other students enjoy the rights mentioned above.
- The responsibility for respecting and complying with College rules and regulations.
- The responsibility for respecting and complying with local, state, and federal law.
- The responsibility for acting in a manner which promotes an atmosphere of learning and free expression.
- The responsibility to respect the human rights, dignity, and worth of every individual in the College community.
- To The Point, the student handbook, is published online each year. Students are required to abide by the policies and procedures outlined in the handbook, on the Housing Contract, Resident Student Handbook, and as noted on the College’s Web site. For more information about the student conduct process, please visit the student conduct website.
Kelly Smolinsky, Conduct Officer
Campus Center 150, 240-895-3181
The Family Educational Rights and Privacy Act (FERPA)
The College may release “directory information” without prior written consent from the student. St. Mary’s College considers the following to be directory information:
- name, phone number, e-mail address;
- date and place of birth;
- year in college;
- parents’ names and addresses;
- prior educational institutions attended;
- dates of college attendance;
- scholarships and awards received;
- weight and height of members of athletic teams;
- participation in officially recognized activities and sports.
We understand that you are concerned with your student’s academic progress. If your student is willing, he/she may sign a waiver giving specific permission for you to view confidential information, including grades. However, it is not the College’s policy to send grade reports to parents. The best way to find out about your student’s grades is still to ask him/her.
If you have academic concerns for your student, please don’t hesitate to contact the Office of Academic Services at 240-895-4388. However, please understand that the amount of information we are able to discuss without written student consent is limited.